Accounts Payable Clerk/Accounting Assistant

Company Overview:

At Harte’s Contracting Services, we are a general contracting company serving the valley with values and faith at the forefront. With a strong track record in both commercial and residential construction, we are known for our skills, timeliness, and customer service. We are seeking a detail-oriented and proactive Accounts Payable Clerk with a capacity for assisting with general accounting tasks to join our accounting team and contribute to both business and personal success.

Job Description:

As an Accounts Payable Clerk/Accounting Assistant, you will play a crucial role in supporting our accounting department with a variety of financial tasks and administrative duties. You will work closely with our accounting and operations teams to ensure accurate records and reporting, and manage the accounts payable for the company.

Responsibilities:

• Maintains all accounts payable: process invoices and purchases into QuickBooks, with attention to detail for accurate job/item/expense classing, reconcile all invoices to purchase orders/estimates.

• Verify and confirm vendor statements. Communicate with vendors and subcontractors.

• Maintain and organize all paper and digital financial records, including invoices, receipts, and work orders. Responsible to scan all paper documents and label appropriately.

• Maintain orderly file systems, file rotations, and archive yearly.

• Audit, prepare and assist in financial reports and summaries, as needed.

• Gather and verify project information needed to prepare Mechanic’s and Materialmen lien filings.

• Review, request and prepare lien waivers.

• Maintain vendor/subcontractor files with licenses and insurance certifications. Onboard new vendors/subcontractors.

• Answer phone calls and emails with effective communication and a willingness to help.

• Maintain tool records and distribution logs.

• Improve, update and document office procedures and processes.

• Provide administrative support to the accounting department as required.

Experience and Skillset

• Minimum of High School or GED Equivalent and 1-2 years accounting experience.

• Proficiency in QuickBooks Desktop, Microsoft Excel, Outlook, and other Microsoft Suite programs, and pdf readers/comments.

• Basic understanding of accounting principles, and construction industry financial practices is preferred. Construction knowledge is a plus, but not required. Willingness to learn and advance as our company grows.

• Skilled collaborator and problem-solver. Capable communicator, both oral and written.

• Sense of responsibility for outcomes. Ability to switch tasks quickly and return to prior work.

• Multitasking and time-management skills, with the ability to prioritize tasks.

Job Type: Full time 40 hours per week

Hourly pay range: $19.00 to $24.00 DOE

Benefits: Paid Time Off (PTO), Paid Holidays, DPC Health Membership

Schedule:

• 8 hour shift

• Day shift

• Monday through Friday

In-Office: ability to commute/relocate required:

• Apache Junction, AZ 85119: Reliably commute to in-person location (Required)