Office Coordinator

Hartmann Young are working retained with a purpose-driven feed additive company, founded with an unwavering passion for creating a more sustainable and progressive food production system. Guided by science and creativity, they are reimagining the future of animal health and nutrition through a holistic approach that aligns industry standards with the well-being and expectations of modern consumers.

Position Summary:

We are seeking a dynamic and proactive Office Coordinator to support daily operations across warehousing, logistics, invoicing, accounting, and general administration. The ideal candidate will be bilingual in English and Spanish, comfortable working independently with minimal supervision, and able to collaborate across international and cross-functional teams.

Key Responsibilities:

Office Administration

• Oversee day-to-day office operations, ensuring efficiency and adherence to company policies.
• Manage scheduling, internal communication, and general administrative tasks.

Warehousing & Logistics / Operations

• Coordinate warehouse activities, including inventory management and product distribution.
• Ensure timely and accurate invoicing and transportation of goods.
• Manage relationships with contract manufacturing partners.
• Coordinate imports/exports and work with customs brokers.
• Maintain up-to-date documentation and certifications required for product movement.

Accounting Oversight

• Handle accounts receivable and payable.
• Collaborate closely with the central finance team to ensure financial accuracy.
• Assist in budgeting and support inventory cost tracking.

Cross-Functional Collaboration

• Serve as a liaison between local teams and international counterparts, especially in Colombia.
• Facilitate clear communication between departments such as sales, manufacturing, and logistics.

Customer & Vendor Relations

• Build and maintain strong relationships with clients, suppliers, and service providers.
• Resolve operational or service-related issues quickly and effectively.

Team Leadership

• Provide day-to-day support to warehouse and administrative staff.
• Foster a collaborative and performance-driven work culture.
• Offer administrative support to technical and sales teams as required.

Skills & Experience Required:

• 3–5 years of experience in office coordination, warehousing, logistics, or a related field.
• Demonstrated ability to manage administrative, financial, and operational processes.
• Experience with supply chain or international logistics preferred.
• Strong organizational, multitasking, and problem-solving skills.

Qualifications:

• Bilingual in English and Spanish (written and spoken).
• Proficient in Microsoft Office Suite.
• Familiarity with ERP systems; SAP experience is a plus.
• Excellent interpersonal and communication abilities.
• Self-motivated and able to work independently.

Interested? Please apply via the link or reach out directly - tom.lodge@hartmannyoung.com