Office Coordinator

Company Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Job Description

The Office Coordinator is responsible for overseeing the daily operations of the office, ensuring a smooth and efficient work environment. This role involves managing visitor interactions, maintaining office security, and providing administrative support across various departments. The Office Coordinator will coordinate office supplies, handle mail and deliveries, and assist with onboarding new employees. Additionally, the Office Coordinator will manage office-related payments, develop and implement policies, and lead special projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

At J.S. Held, we pride ourselves on fostering a positive work culture that is inclusive. The Office Coordinator will play a key role in championing the company's values and contributing to a dynamic and supportive workplace.

Job Responsibilities:

• Visitor and Communication Management:
  • Greet and welcome visitors as they arrive at the office.
  • Screen visitors and notify the appropriate party for retrieval.
  • Maintain office security by following safety procedures and controlling access via the reception desk.
  • Answer, screen, and forward incoming phone calls as part of a national operator team.
  • Provide basic and accurate information in-person and via phone/email.
• Administrative and Facilities Support:
  • Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, brochures).
  • Receive, sort, and distribute daily mail/deliveries.
  • Order office and breakroom supplies and keep inventory of stock.
  • Oversee maintenance and repair of office equipment.
  • Coordinate catering for events and meetings.
  • Assist with various administrative tasks as needed.
  • Liaison with Property Manager and Cleaning Services.
  • Work with the Corporate Support Team on various projects.
• Financial and Policy Support:
  • Manage various office-related payments and approvals.
  • Assist in budget preparation and expense tracking for office-related costs.
  • Develop and implement office policies and procedures to improve efficiency
• Onboarding Support:
• Coordinate with HR to ensure new employees have completed all necessary paperwork.
• Set up workstations and ensure new employees have access to the required systems and tools.
• Provide orientation and training on office policies and procedures.
• Facilitate introductions to team members and key contacts within the organization.

Qualifications

Required Qualifications:

• Associate or bachelor’s degree preferred.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite, Adobe Reader, D365 and Power BI.
• Hands-on experience with office equipment (e.g., printers, workstation devices).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Strong problem-solving skills and ability to implement process improvements.

Physical and Mental Job Qualifications

• Must be able to commute and work in person on a to our Alpharetta, GA, office.

Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely, when needed
• Generous PTO Policy
• Medical, Dental, and Vision Insurance
• 401k Match

A reasonable estimate of the salary range for this role is $28 - $32/hour. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email [email protected] and include “Applicant Accommodation” within the subject line with your request and contact information.

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