Financial Analyst (67758BR)

Position Description

Service Centers Monitoring

Partner with departmental grant managers, finance managers, and Office of Finance budget analysts in the fiscal management of service/recharge centers, providing regular reports, assisting with analyses, and comparing budget to actuals and reviewing related data.

• Service Center Monthly and Quarterly Reporting: Run monthly reports for service center accounts and distribute quarterly reports to service centers/departments, monitoring compliance throughout the year, including a review of unallowable costs
• Monitoring and Tracking: Maintain the listing of service/recharge centers, including the creation of new service center chart of accounts and deactivating old accounts. Review high level revenue and expenses; an indication of inclusion on the Single Audit List by year; most recent rate approval date and known fund values associated with each facility. Keep up to date records of service/recharge center contacts
• Capital Equipment: Maintain offline listing of capital equipment utilized by service centers, recording depreciable life and dates placed in service in accordance with University Fixed Asset system in close collaboration with HMS capital assets and equipment management team. Calculate and send quarterly entries to the Office of Fixed Asset Accounting for equipment depreciation in accordance with university service center policy
• Service Center Space: Review and post amounts owed to HMS for facility costs for external users while maintaining total assignable space information for each service center. Coordinate with Facilities Planning Office and HMS service/recharge centers to maintain most current and accurate space information that’s part of rate calculations
  
  

Financial Compliance and Analysis

Work with Associate Director of Cost Analysis to provide further analysis and assistance related to service/recharge center for fiscal monitoring, management review, policy and procedure making, and system implementations.

• Rate Review: Obtain, review, and approve the billing rates annually and monitor both operating and support funds for compliance with federal and university policies
• Budgeting and Forecasting: Act as the main point of contact for coordinating the budgeting and forecasting processes for service center departments
• Systems and Analysis: Serve as the key Finance contact collaborating with HMS IT and HMS Office of Research Operations on service center related systems
• Audits/Tax: Provide Support service centers during the annual Single Audit. Coordinate with Tax Office the review of service centers that may be subject to Unrelated Business Income Tax (UBIT)
• Policy, Procedure, and Training: Serve as the key person monitoring compliance with University policy, providing training, answering questions and functioning as a resource to the departments and service centers. Assist new service centers come up to speed on policies
  
  

Indirect Cost Analysis Support

Work closely with the Associate Director of Cost Analysis in the preparation and submission of the HMS indirect cost rate proposal.

• Coordinate with HMS Facilities Planning Office, HMS IT to develop and manage the space survey system and process for indirect proposal. Assist in developing training material and present to HMS departments
• Work alongside the Associate Director of Cost Analysis to maintain the cost analysis calculation model in preparation for upcoming indirect cost proposals
• Review equipment information in University Fixed Assets system in preparation of indirect cost proposal
  
  

Assist the Associate Director of Cost Analysis in ad hoc Strategic Projects to help inform decision making from the cost analysis perspective, including but not limited to building dashboards and data visualizations; developing KPIs; and collaborating with other key departments (IT, ORA, etc.) to articulate allowable service center and F&A treatments for recovering University costs.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience
  
  

Additional Qualifications And Skills

• Knowledge of Microsoft Office Suite, intermediate Excel skills
• Working knowledge of budget management, financial analysis, financial modeling and basic accounting principles
• Demonstrated experience with financial systems and data query tools
  
  

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
  
  

Job Function

Finance

Department Office Location

USA - MA - Boston

Job Code

F0957P Financial Analyst III

Work Format

Remote

Sub-Unit

Salary Grade

057

Department

Finance

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Education, Employment

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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