What are the responsibilities and job description for the Coordinator, Reunion and Leadership Giving, External Relations position at Harvard University?
Position Description
Working in the HBS Development Office, this position is responsible for performing a variety of complex administrative activities and will coordinate, guide and complete tasks related to the Reunion Leadership Giving team. This position will be responsible for managing several post-50th reunion classes. The RLG Coordinator reports to the Director of Development Administration and supports RLG Giving Officers and the Senior Director of Development, Reunion and Leadership Giving.
The coordinator works independently with minimal supervision in a fast-paced work environment with multiple and conflicting priorities. This individual excels at multi-tasking, anticipates and proactively resolves problems, is a team player, and handles confidential information with discretion. They deliver excellent customer service to alumni, volunteers and donors, and works collaboratively with other support staff and colleagues across HBS and Harvard University.
At the team level, they support the work of the Senior Director of Development in the following ways:
The coordinator works independently with minimal supervision in a fast-paced work environment with multiple and conflicting priorities. This individual excels at multi-tasking, anticipates and proactively resolves problems, is a team player, and handles confidential information with discretion. They deliver excellent customer service to alumni, volunteers and donors, and works collaboratively with other support staff and colleagues across HBS and Harvard University.
At the team level, they support the work of the Senior Director of Development in the following ways:
- Coordinate team projects
- Maintain team reports and key Class Giving dashboards Identify and execute on needs for new reporting and data analysis
- Coordinates and strategizes around streamlining best practices across the team
- Assist with gathering and creating the RLG team agenda, creating agenda for monthly RLG Officer Workshops & participates in the planning and execution of an annual retreat
- Work on other projects to support the efforts of the class giving team as needed
- Serves as the internal point person for GiveCampus, our volunteer fundraising technology platform
- Tasks may include training fundraising staff and alumni volunteers on how to use GiveCampus tools for solicitations
- Manages the platform with broad communication needs and adjustments to data, reports and output
- Generating fundraising class reports
- Preparing email and written correspondences
- Communicating with alumni volunteers
- Preparing officer travel material and follow up
- Updating prospect management data and maintaining data integrity
- Executing various project management tasks Overseeing the planning of some events
- Assisting with appeal mailings
- Other related duties as needed to ensure successful completion of campaigns
- This role is responsible for other duties as assigned
Basic Qualifications
- High School Diploma, GED, or equivalent is required
- College degree strongly preferred.
- 5 years of experience in administrative support role(s) is required
- Education beyond high school may count toward experience
- Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must
Additional Qualifications and Skills
- Proven communication and interpersonal skills (written and verbal) with experience providing complex administrative support
- Must be highly organized, detail-oriented, and able to work independently
- Possesses the ability to establish and promote good working relationships with colleagues both peers and more senior staff, alumni, and donors
- Flexible and able to prioritize and handle multiple tasks in a fast-paced environment from different supervisors with competing priorities
- Able to take initiative and work independently to meet deadlines and also be a strong team player
- Possess the ability to handle highly confidential material with tact and discretion is required
- Working knowledge of Microsoft Excel, strong familiarity with all Microsoft applications, and facility with learning new software / databases
- Excellent customer service skills required for frequent interaction with donors, alumni volunteers, and colleagues. Anticipates and resolves problems to effectively fulfill these responsibilities
- Familiarity with Advance Web or other Customer Relationship Management programs/reporting tools and a working knowledge of complex excel functions a plus
- This role is responsible for other duties as assigned
Additional Information
Candidates with fewer years of work experience may be considered at a lower grade level.
This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion:
The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment
This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion:
The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment
About Us
Founded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Alumni Affairs and Development, General Administration
Department Office Location
USA - MA - Boston
Job Code
403040 Coordinator II
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
-
Salary Grade
055
Department
External Relations
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
Employment
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
LinkedIn Recruiter Tag (for internal use only)
#LI-KC1
Salary : $5,250
