What are the responsibilities and job description for the Staff Assistant III position at Harvard University?
61386BRAuto req ID:61386BRJob Code:403033 Staff Assistant III Location:USA - MA - Boston Business Title:Staff Assistant IIISub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
- A minimum of three years' work experience in an office environment.
- Knowledge of Microsoft Office programs (Word, Excel and PowerPoint is essential).
- Excellent organizational, strong interpersonal and communications skills.
- Highly positive customer service attitude with ability to interact professionally with a variety of constituents.
- Ability to handle a high volume of complex tasks and projects within deadlines is essential.
- Ability to respond with flexibility to shifting priorities; must work independently and as a team player.
- Ability to work independently with minimal supervision.
- Ability to handle complex and confidential information with discretion.
- Ability to perform the essential functions of the position with or without reasonable accommodation.
- Ability to successfully pass a comprehensive background check at hire.
Additional Qualifications and Skills:
- Business training beyond high school or college background preferred
- Experience working in an academic environment desired
- Knowledge of Harvard applications Buy2Pay, Concur, Harvard Chart of Accounts a plus.
Additional Information:
Commitment to Equity, Diversity, Inclusion, and Belonging: We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all of our efforts. HSDM Mission, Vision, and Core Values
Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.
Harvard University offers an outstanding benefits package including:
- Time Off:¿3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision:¿We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
- Retirement:¿University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance Program:¿Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
- Transportation:¿Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
- Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
- Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
Department:Developmental BiologyPre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Position Description:
Essential Responsibilities
- Primary contact and support of AGE Orthodontics Program and the Program Director.
- Plans and organizes biannual faculty meetings.
- Helps to maintain Program Director's calendar and appointments as well as the graduate orthodontic residents' lecture and clinical schedules.
- Serve as the primary contact for the graduate orthodontic residents during their enrollment and training cycles and helps organize the document submission for the essential timelines.
- Serves as liaison to external clinical sites and organizes off-site schedules for resident rotations at Children's Hospital, Mass General Hospital, and Harvard Dental Center in Cambridge.
- Administrative support such as managing faculty and fellow schedules, room, and parking requests, tracking expenditures, and paying invoices.
- Planning and coordinating of special events for AGE Orthodontics, including, but not limited to, admissions, graduation, and alums affairs.
- Assist Program Director in keeping organized, accurate, and detailed program records in support of CODA Review Surveys.
- The incumbent will assist in organizing of the Continuing Education Course in Orthodontics for the orthodontic division.
- Works with the clinic director and staff (dental assistant and technician) to help organize the day-to-day operations and clinical schedules.
- Contributes to a culture of inclusivity and respect.
- Performs other related duties as assigned or requested.
School/Unit:Harvard School of Dental Medicine EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:
- May be required to sit and/or stand for long periods of time.
- This position may require spending time in the clinical/lab areas.
- Occasional overtime may be required.
Working Conditions:
The primary work location for this position is Boston, MA and some in-person on-campus work will be required. Any remote work must be performed in a state in which Harvard is registered to do business. In order to be on Harvard payroll, you must reside in one of the following states - CA (exempt employees only), CT, GA, IL, ME, MD, MA, NH, NJ, NY, RI, VT, VA, WA. Individual flexible and remote work options for this role will be discussed during the interview process.
Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Job Summary:
The Staff Assistant will be responsible for the daily administrative support of the HSDM Advanced Graduate Education Program in Orthodontics within the department of Developmental Biology
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
- A minimum of three years' work experience in an office environment.
- Knowledge of Microsoft Office programs (Word, Excel and PowerPoint is essential).
- Excellent organizational, strong interpersonal and communications skills.
- Highly positive customer service attitude with ability to interact professionally with a variety of constituents.
- Ability to handle a high volume of complex tasks and projects within deadlines is essential.
- Ability to respond with flexibility to shifting priorities; must work independently and as a team player.
- Ability to work independently with minimal supervision.
- Ability to handle complex and confidential information with discretion.
- Ability to perform the essential functions of the position with or without reasonable accommodation.
- Ability to successfully pass a comprehensive background check at hire.
Additional Qualifications and Skills:
- Business training beyond high school or college background preferred
- Experience working in an academic environment desired
- Knowledge of Harvard applications Buy2Pay, Concur, Harvard Chart of Accounts a plus.
Additional Information:
Commitment to Equity, Diversity, Inclusion, and Belonging: We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all of our efforts. HSDM Mission, Vision, and Core Values
Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.
Harvard University offers an outstanding benefits package including:
- Time Off:¿3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision:¿We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
- Retirement:¿University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance Program:¿Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
- Transportation:¿Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
- Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
- Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
Department:Developmental BiologyPre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Position Description:
Essential Responsibilities
- Primary contact and support of AGE Orthodontics Program and the Program Director.
- Plans and organizes biannual faculty meetings.
- Helps to maintain Program Director's calendar and appointments as well as the graduate orthodontic residents' lecture and clinical schedules.
- Serve as the primary contact for the graduate orthodontic residents during their enrollment and training cycles and helps organize the document submission for the essential timelines.
- Serves as liaison to external clinical sites and organizes off-site schedules for resident rotations at Children's Hospital, Mass General Hospital, and Harvard Dental Center in Cambridge.
- Administrative support such as managing faculty and fellow schedules, room, and parking requests, tracking expenditures, and paying invoices.
- Planning and coordinating of special events for AGE Orthodontics, including, but not limited to, admissions, graduation, and alums affairs.
- Assist Program Director in keeping organized, accurate, and detailed program records in support of CODA Review Surveys.
- The incumbent will assist in organizing of the Continuing Education Course in Orthodontics for the orthodontic division.
- Works with the clinic director and staff (dental assistant and technician) to help organize the day-to-day operations and clinical schedules.
- Contributes to a culture of inclusivity and respect.
- Performs other related duties as assigned or requested.
School/Unit:Harvard School of Dental Medicine EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:
- May be required to sit and/or stand for long periods of time.
- This position may require spending time in the clinical/lab areas.
- Occasional overtime may be required.
Working Conditions:
The primary work location for this position is Boston, MA and some in-person on-campus work will be required. Any remote work must be performed in a state in which Harvard is registered to do business. In order to be on Harvard payroll, you must reside in one of the following states - CA (exempt employees only), CT, GA, IL, ME, MD, MA, NH, NJ, NY, RI, VT, VA, WA. Individual flexible and remote work options for this role will be discussed during the interview process.
Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Job Summary:
The Staff Assistant will be responsible for the daily administrative support of the HSDM Advanced Graduate Education Program in Orthodontics within the department of Developmental Biology
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
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