What are the responsibilities and job description for the Grants Project Coordinator position at Harvest Hope Food Bank?
About Harvest Hope Food Bank
Embark on a fulfilling journey at Harvest Hope Food Bank, where your talents play a vital role in our mission to end hunger. As the largest hunger-relief organization in South Carolina, serving 20 counties, we annually distribute 30 million pounds of food across the Midlands, Pee Dee, and Upstate regions. Our dynamic nonprofit values innovation, collaboration, and diversity, offering a uniquely rewarding experience for employees dedicated to making a meaningful difference in their communities. Join our dedicated team in building a hunger-free tomorrow through active engagement with nearly 400 partner agencies. Together, we strive to address food insecurity and positively impact lives across the state.
Logistics & Work Environment :
This full-time position is primarily based in an office environment at our Midlands (Columbia) branch.
Standard hours of operation are 8 : 00 a.m. to 4 : 00 p.m., totaling 37.5 hours per week, though occasional response to organizational needs outside of regular hours may be necessary.
A Day in the Life :
The Grants Project Coordinator is responsible for helping to secure, document, and track corporate, association, foundation, and government grants for Harvest Hope Food Bank, contributing to an annual revenue goal of over $1.0 million. This position works in a high-volume, fast-paced environment to provide post-award administrative support to Grants Manager. The Grants Project Coordinator will work cross-departmentally to ensure alignment and funding of key initiatives for the organization.
- Supports the Grants Manager in prospecting and researching of new grant funding opportunities.
- Assists with the writing, editing, and compiling of grant proposals and reports to ensure timely submission.
- Prepares, compiles, and maintains up-to-date grant proposal and report attachments.
- Maintains absolute confidentiality regarding all donor records, transactions, data, research, and communications, respecting the anonymity of each donor's identity, as directed by the donor and department policy.
- Assigns project manager for each grant and coordinates communication, grant project workbook, and reporting throughout the life of the grant.
- Ensures that grant awards are communicated to both the Branch, Fulfillment, Agency, and Finance Teams for tracking and compliance.
- Coordinates social media requirements, recognition, and applicable publicity for grant awards and announcements with the Marketing and Communications Team.
- Maintains complete and up-to-date records in donor database and accounting software, including grant documentation, and enters all relevant notes and actions in donor records.
- Monitors paperwork and maintains records for grant restrictions and deliverables in hard copy and electronically.
- Helps monitor and maintain the organization's grants calendar, pulling information from the database as needed.
- Provides additional administrative support for grant-related activities.
- Protects Food Bank assets; ensures correct information is entered into database and appropriate electronic and hard records are kept for each solicitation.
- Serves as Subject Matter Expert for institutional giving in the donor database.
- Responds to requests for information related to audits and internal accounting.
- Other duties as assigned.
To Qualify for this Position, you must have :
Thrive
We offer competitive pay ranging from $45,000 - 55,000 annually, equal with experience and qualifications.
SOME OF THE VAST REWARDS OF WORKING HERE
As we work to eliminate hunger throughout, we state, we also work to care for our teams' professional and personal growth and well-being.
Salary : $45,000 - $55,000
