What are the responsibilities and job description for the Executive Assistant to CEO position at Harvest Preparatory Academy?
Harvest Preparatory Academy is excited to announce an opening for an Executive Assistant to join a fast-paced, dynamic organization led by a visionary CEO. This individual will be crucial in supporting the CEO's day-to-day activities while also holding accountable other executives and staff to ensure the successful completion of key tasks and projects. The Executive Assistant will manage scheduling, facilitate communication, and track progress on critical initiatives, ensuring that the organization’s goals are achieved on time and within scope.
In addition to providing executive support, this role will also involve evaluating departmental reports, tracking project outcomes, and offering insights on projected versus actual performance. The ideal candidate will be highly organized, resourceful, and capable of navigating tight deadlines while maintaining a high level of professionalism. This position offers an excellent opportunity to make a direct impact on an organization dedicated to meaningful, positive change.
RESPONSIBILITIES:
- Oversee the CEO’s calendar, meetings, travel, and important projects, ensuring that the CEO’s day-to-day operations run smoothly and effectively.
- Serve as the main liaison for internal and external stakeholders, maintaining confidentiality and professionalism at all times.
- Hold other executives and staff accountable for their tasks, ensuring deadlines are met and high standards are maintained.
- Monitor and assess progress on key projects, reporting back to the CEO on projected versus actual outcomes.
- Review and evaluate weekly department reports, identifying areas of improvement and ensuring that tasks are aligned with the company’s objectives.
- Anticipate and proactively address challenges, managing tight deadlines and resolving issues with poise.
- Organize and coordinate meetings, events, agendas, and logistics to ensure smooth operations across all teams.
- Safeguard sensitive information, managing it with discretion and trustworthiness.
QUALIFICATIONS:
- At least 3 years of experience as an Executive Assistant or in a similar capacity, supporting senior executives and managing teams.
- Strong leadership skills with the ability to hold others accountable and ensure that key tasks are completed accurately and on time.
- Proficient in time management, with an ability to prioritize and balance multiple projects.
- Exceptional written and verbal communication skills, with a keen eye for detail.
- Comfortable with tools like Microsoft Office, project management software, and calendar management tools.
- Resourceful, proactive, and capable of working independently while maintaining confidentiality and integrity.
- Flexibility to work extended hours or travel when necessary (overtime compensation is included).
SALARY AND BENEFITS:
The salary for this position depends on experience. The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, along with paid time off for vacations, holidays, and sick days. Additionally, the organization offers retirement plan options to help you secure your financial future.
As an Executive Assistant, you will work closely with a CEO who values your input and trusts you to make a significant impact on the organization’s mission. In this high-energy, fast-paced environment, your organizational skills, ability to hold others accountable, and commitment to driving success will be essential.
