What are the responsibilities and job description for the Pharmacy Purchasing Senior Specialist Remote position at Hasbro Children's?
Summary
Reports to the Manager Pharmacy Supply Chain. Working remotely under the supervision of the Pharmacy Supervisor Purchasing is responsible for supervising pharmacy purchasing specialists pharmacy technicians and support staff. Oversees the coordination of workflow and services related to medication and equipment/supplies procurement processes. Monitors and is responsible for purchasing inventory distribution and record keeping for medications for the Pharmacy Department. Oversees the initiation of purchase orders for medications and supplies receiving and distribution of supplies and processing of purchase requisitions. Authorizes payment for wholesaler invoices. Collaborates with Supply Chain leadership to manage shortages backorders and recalls; identifies sources of selected alternate products. Collaborates with Pharmacy Information Systems/Information Technology (IS/IT) and Brown University Health Information Services (IS) to maintain the Charge Description Master (CDM). Collaborates with the 340B Coordinator and Pharmacy IS teams to maintain 340B computerized systems and split-billing software programs. Serves as a primary resource person for product and vendor information and group purchasing contracting.
Responsibilities
Establishes and maintains compliance with Brown University Health�s Flexible Work Arrangement Guidelines and Forms as this position is completely remote.
Oversees and performs medication and pharmaceutical supply purchasing processes including but not limited to drug and pharmaceutical supply procurement operations stock receiving operations and inventory management to ensure critical drug availability accurate inventory value assessment optimized inventory turns minimize drug expirations compliance to 340B compliance to Drug Supply Chain Security Act (DSCSA) compliance to United States Pharmacopoeia Chapter 800 Hazardous Drugs - Handling in Healthcare Settings National Institute for Occupational Safety and Health (NIOSH) recommendations for hazardous drug handling.
Prepares secures authorized signatures and processes purchase orders as necessary.
Provides expertise and assists with training education and communication to new pharmacy supply chain members hospital pharmacy staff and external departments regarding updates to pharmacy supply chain policies and procedures.
Collaborates with Pharmacy IS/IT and Brown University Health IS teams to establish/maintain a standard approach for updating the CDM for new products product changes and product removals to ensure the accuracy of the utilization report and the efficiency and accuracy of the charge process.
Collaborates with necessary teams to maintain pharmacy information systems automated drug dispensing technology (i.e. Omnicell) and other computerized or automated hardware and software used in the procurement or distribution of pharmaceuticals and related supplies.
Identifies and coordinates management of backorders and secures acceptable identified medication alternatives when necessary using purchasing reports and resources (e.g. OOS report Alt DC requests Novaplus enhances supply portal MedShorts).
Reports any known expected or suspected supply disruptions to the Clinical Pharmacist Drug Shortage Management in a timely manner and collaborates with Drug Shortage Committee to mitigate supply disruptions.
Continually generates assesses and leverages pharmacy supply chain related reports to optimize drug spend and minimize drug waste [(e.g. 340B/Wholesale Acquisition Cost (WAC) activity price changes Average Wholesale Price (AWP) updates drug utilization to adjust stockroom par levels pharmacy own use breakage - waste contract utilization and generic compliance)].
Continually leverages pharmacy supply chain resources to optimize drug spend and minimize drug waste (e.g. CostCheck Vizient).
Collaborates with the 340B Coordinator and Pharmacy IT/IS teams to maintain computerized systems split-billing software programs and technologies utilized in purchasing operations related to the 340B program.
Generates reports relating to pharmacy supply chain as requested by departmental leadership.
Oversees and manages purchasing contracts including but not limited to vendor or manufacturer outreach initiating purchase requisitions market share requirements and attending quarterly business reviews.
Oversees the maintenance of purchase records invoices receipts and inventory control records.
Coordinates and maintains timely flow of purchasing receipts to Accounts Payable.
Escalates credit holds immediately to facilitate resolution in a timely manner and avert stock outs.
Oversees and maintains responsibility for the tracking of credits rebates and drug replacement.
Collaborates with Pharmacy Purchasing Supervisor to develop document and execute an action plan to identify all locations where recalled drugs reside and to ensure they are removed and quarantined in a timely manner.
Collaborates with Pharmacy Purchasing Supervisor to develop document and execute action plans for new initiatives and changes in purchasing operations.
Participates in the planning and coordination of annual pharmacy medication inventory for Brown University Health.
Supervises orients trains schedules provides functional guidance to and evaluates performance of newly hired technicians and support staff.
Collaborates with Pharmacy Supervisor and Manager to continually increase pharmacy operations efficiencies by reviewing analyzing recommending and implementing operational changes and participating in recruitment retention and performance compliance/enhancement of support staff relating to pharmacy supply chain.
Develops improvement activities in collaboration with Pharmacy Supply Chain leadership including but not limited to quality assessment and improvement medication safety and performance improvement initiatives.
Virtually attends and prepares assigned content for monthly system-wide buyers call.
Identifies and evaluates available and new technologies to enhance any workflows relating to pharmacy supply chain.
Remotely evaluates the results of monthly quality assurance inspections; initiates corrective steps for non-compliance.
Serves as a primary point of contact for drug and pharmaceutical supply procurement and pharmacy supply chain related communications - via phone email and/or facsimile.
Provides effective and accurate verbal and/or written communication to support staff management and customers to facilitate the pharmacy supply chain flow of operations and continuous quality improvement in a timely manner.
Performs any pharmacy technician duties relating to pharmacy supply chain provided they can be executed virtually as needed.
Other Information
BASIC KNOWLEDGE:
High school graduate or equivalent required. One to two years of college preferred.
Maintains current unrestricted Rhode Island Pharmacy Technician II licensure.
Holds and maintains current National Pharmacy Technician Certification (CPhT).
Experience
Minimum 4 years� experience as a pharmacy technician preferably with an emphasis on purchasing and supply chain gained in a similarly diverse and operationally complex healthcare environment.
Knowledge of MS Office applications including Word PowerPoint Excel and Outlook.
Familiar with purchasing and inter-dependent software information systems and can navigate appropriately (e.g. RxStrategies PharmNotes Peoplesoft ConsortiEX).
Effective interpersonal and communication skills.
Work Environment And Physical Requirements
Employee will be responsible to establish a secure workspace environment to protect the confidentiality of sensitive information. Sensitive information includes confidential information protected health information (PHI) and protected identifiable information (PII).
Employee will be responsible for costs associated with setting up furnishing and managing their remote employee workspace and for costs of maintaining appropriate internet connectivity to access Brown University Health Information Services resources.
Extended periods of time sitting.
Requires the visual and manual dexterity to operate a computer.
Independent Action
Highly self-motivated and independently accountable.
Refers specific complex problems to Manager when clarification of departmental policies and procedures may be required.
Supervisory Responsibility
Up to 8 FTEs Pharmacy Technicians and support staff.
Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.
Location: Rhode Island Hospital USA:RI:Providence
Work Type: Full Time
Shift: Shift 1
Union: Non-Union
Reports to the Manager Pharmacy Supply Chain. Working remotely under the supervision of the Pharmacy Supervisor Purchasing is responsible for supervising pharmacy purchasing specialists pharmacy technicians and support staff. Oversees the coordination of workflow and services related to medication and equipment/supplies procurement processes. Monitors and is responsible for purchasing inventory distribution and record keeping for medications for the Pharmacy Department. Oversees the initiation of purchase orders for medications and supplies receiving and distribution of supplies and processing of purchase requisitions. Authorizes payment for wholesaler invoices. Collaborates with Supply Chain leadership to manage shortages backorders and recalls; identifies sources of selected alternate products. Collaborates with Pharmacy Information Systems/Information Technology (IS/IT) and Brown University Health Information Services (IS) to maintain the Charge Description Master (CDM). Collaborates with the 340B Coordinator and Pharmacy IS teams to maintain 340B computerized systems and split-billing software programs. Serves as a primary resource person for product and vendor information and group purchasing contracting.
Responsibilities
Establishes and maintains compliance with Brown University Health�s Flexible Work Arrangement Guidelines and Forms as this position is completely remote.
Oversees and performs medication and pharmaceutical supply purchasing processes including but not limited to drug and pharmaceutical supply procurement operations stock receiving operations and inventory management to ensure critical drug availability accurate inventory value assessment optimized inventory turns minimize drug expirations compliance to 340B compliance to Drug Supply Chain Security Act (DSCSA) compliance to United States Pharmacopoeia Chapter 800 Hazardous Drugs - Handling in Healthcare Settings National Institute for Occupational Safety and Health (NIOSH) recommendations for hazardous drug handling.
Prepares secures authorized signatures and processes purchase orders as necessary.
Provides expertise and assists with training education and communication to new pharmacy supply chain members hospital pharmacy staff and external departments regarding updates to pharmacy supply chain policies and procedures.
Collaborates with Pharmacy IS/IT and Brown University Health IS teams to establish/maintain a standard approach for updating the CDM for new products product changes and product removals to ensure the accuracy of the utilization report and the efficiency and accuracy of the charge process.
Collaborates with necessary teams to maintain pharmacy information systems automated drug dispensing technology (i.e. Omnicell) and other computerized or automated hardware and software used in the procurement or distribution of pharmaceuticals and related supplies.
Identifies and coordinates management of backorders and secures acceptable identified medication alternatives when necessary using purchasing reports and resources (e.g. OOS report Alt DC requests Novaplus enhances supply portal MedShorts).
Reports any known expected or suspected supply disruptions to the Clinical Pharmacist Drug Shortage Management in a timely manner and collaborates with Drug Shortage Committee to mitigate supply disruptions.
Continually generates assesses and leverages pharmacy supply chain related reports to optimize drug spend and minimize drug waste [(e.g. 340B/Wholesale Acquisition Cost (WAC) activity price changes Average Wholesale Price (AWP) updates drug utilization to adjust stockroom par levels pharmacy own use breakage - waste contract utilization and generic compliance)].
Continually leverages pharmacy supply chain resources to optimize drug spend and minimize drug waste (e.g. CostCheck Vizient).
Collaborates with the 340B Coordinator and Pharmacy IT/IS teams to maintain computerized systems split-billing software programs and technologies utilized in purchasing operations related to the 340B program.
Generates reports relating to pharmacy supply chain as requested by departmental leadership.
Oversees and manages purchasing contracts including but not limited to vendor or manufacturer outreach initiating purchase requisitions market share requirements and attending quarterly business reviews.
Oversees the maintenance of purchase records invoices receipts and inventory control records.
Coordinates and maintains timely flow of purchasing receipts to Accounts Payable.
Escalates credit holds immediately to facilitate resolution in a timely manner and avert stock outs.
Oversees and maintains responsibility for the tracking of credits rebates and drug replacement.
Collaborates with Pharmacy Purchasing Supervisor to develop document and execute an action plan to identify all locations where recalled drugs reside and to ensure they are removed and quarantined in a timely manner.
Collaborates with Pharmacy Purchasing Supervisor to develop document and execute action plans for new initiatives and changes in purchasing operations.
Participates in the planning and coordination of annual pharmacy medication inventory for Brown University Health.
Supervises orients trains schedules provides functional guidance to and evaluates performance of newly hired technicians and support staff.
Collaborates with Pharmacy Supervisor and Manager to continually increase pharmacy operations efficiencies by reviewing analyzing recommending and implementing operational changes and participating in recruitment retention and performance compliance/enhancement of support staff relating to pharmacy supply chain.
Develops improvement activities in collaboration with Pharmacy Supply Chain leadership including but not limited to quality assessment and improvement medication safety and performance improvement initiatives.
Virtually attends and prepares assigned content for monthly system-wide buyers call.
Identifies and evaluates available and new technologies to enhance any workflows relating to pharmacy supply chain.
Remotely evaluates the results of monthly quality assurance inspections; initiates corrective steps for non-compliance.
Serves as a primary point of contact for drug and pharmaceutical supply procurement and pharmacy supply chain related communications - via phone email and/or facsimile.
Provides effective and accurate verbal and/or written communication to support staff management and customers to facilitate the pharmacy supply chain flow of operations and continuous quality improvement in a timely manner.
Performs any pharmacy technician duties relating to pharmacy supply chain provided they can be executed virtually as needed.
Other Information
BASIC KNOWLEDGE:
High school graduate or equivalent required. One to two years of college preferred.
Maintains current unrestricted Rhode Island Pharmacy Technician II licensure.
Holds and maintains current National Pharmacy Technician Certification (CPhT).
Experience
Minimum 4 years� experience as a pharmacy technician preferably with an emphasis on purchasing and supply chain gained in a similarly diverse and operationally complex healthcare environment.
Knowledge of MS Office applications including Word PowerPoint Excel and Outlook.
Familiar with purchasing and inter-dependent software information systems and can navigate appropriately (e.g. RxStrategies PharmNotes Peoplesoft ConsortiEX).
Effective interpersonal and communication skills.
Work Environment And Physical Requirements
Employee will be responsible to establish a secure workspace environment to protect the confidentiality of sensitive information. Sensitive information includes confidential information protected health information (PHI) and protected identifiable information (PII).
Employee will be responsible for costs associated with setting up furnishing and managing their remote employee workspace and for costs of maintaining appropriate internet connectivity to access Brown University Health Information Services resources.
Extended periods of time sitting.
Requires the visual and manual dexterity to operate a computer.
Independent Action
Highly self-motivated and independently accountable.
Refers specific complex problems to Manager when clarification of departmental policies and procedures may be required.
Supervisory Responsibility
Up to 8 FTEs Pharmacy Technicians and support staff.
Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.
Location: Rhode Island Hospital USA:RI:Providence
Work Type: Full Time
Shift: Shift 1
Union: Non-Union
