Executive Assistant to the President

About Us:  

Hatching Results, Inc is a leading provider of training and consulting services dedicated to enhancing school counseling programs nationwide. With a team of 25 full-time professionals, we specialize in implementing evidence-based practices to support preK-12 students and improve educational outcomes.

Job Description:

The Executive Assistant (EA) to the President will provide one-to-one high-level support to the newly-promoted President, managing her calendar, overseeing special projects, managing her inboxes, workflow and partner relationships including with the board of directors and senior management. This is an incredible opportunity for an experienced EA to grow this role into a more Senior role over time.  This role will also assist the President with preparing for President’s reports and Board packs, as well as providing note-taking during board and committee meetings. Our dynamic and people-focused President is seeking an extremely organized, detail-oriented, confident, and diligent right hand who can help her run her ever-changing schedule and workflow, achieve multiple goals, and activate her best use every day.  The ideal person is mission-driven, cares about improving student outcomes, equity and social impact.  Diplomatic, results-oriented, and able to handle confidential matters with discretion, they will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to calmly and clearly maintain a realistic balance with the President and partners amidst competing priorities. The Executive Assistant will thrive when working independently on projects, from conception to completion, and must have experience triaging tasks, planning ahead and managing expectations to be able to minimize pressure on themselves and the President as she delivers for her partners, team, and board. 

Responsibilities:

• Communication: Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing slide decks and communications on the President’s behalf
• Partnership and inbox management: Assisting the President with her inboxes (email, and other platforms). Maintaining a clear record of all deliverables from and to President and partners, team and board. Chasing deliverables from others, and planning President’s time to ensure that her deliverables are met. 
• Calendar management: Managing the President's calendar including making/managing appointments, ensuring her team and partner facetime is consistently scheduled, troubleshooting conflicts, and creating balance by protecting space for her to work on her deliverables, complete professional development and allow adequate downtime. 
• Meetings: Organizing meetings, including scheduling, confirming, sending reminders, and organizing catering when necessary
• Travel: Arranging travel logistics, including accommodations, transportation, conference registration, and meals
• Events: Planning internal and off-site events
• Bookkeeping & Filing: Performing basic bookkeeping including categorizing receipts and expenses; maintaining filing systems and contact databases
• Reports: Preparing reports, presentations, and memos
• Research: Research topics for the President, as needed
• Expense summaries: Preparing the President's monthly expense summary

Qualifications:

• Bachelor's degree preferred.
• Proven experience (2 years) as an executive assistant to a CEO/President, or c-suite level/similar role. 
• Proficiency in Google Workspace (Docs, Sheets, Slides, Drive).
• Excellent organizational and time management skills, with the ability to prioritize tasks.
• Basic bookkeeping skills
• Strong attention to detail and accuracy in all work.
• Forward planner, actively seeks opportunities, anticipates needs, and proposes solutions. 
• Superior customer service, correspondence, and interpersonal skills.
• Highly resourceful team player, with the ability to also thrive independently 
• Experience handling confidential, legal and human resources information with discretion.
• Ability to adapt to and balance various competing demands and priorities. 
• Excellent verbal and written communication skills.
• Team player with a positive attitude,and a willingness to assist colleagues balanced with excellent boundaries.
• Strong interpersonal skills and diplomacy, as well as the ability to build relationships with staff, board members and external partners.
• Emotional and professional maturity 
• Demonstrated proactive, flexible and decisive approaches to problem-solving 
• Available for occasional after-hours support

Benefits:

• Comprehensive health benefits package.
• Generous paid time off (PTO) including 18 holidays/company closures and up to 4 additional weeks off.
• Professional development opportunities - specific budget to be determined upon hiring.
• Collaborative and supportive work environment.

Application Instructions:

Please submit your resume outlining your qualifications to employment@hatchingresults.com.