What are the responsibilities and job description for the Executive Legal Secretary position at Hathaway Partners?
Job Description
Job Description
We are hiring an Executive Legal Secretary / Assistant for a top tier Law Firm in Cleveland, OH. Amazing environment, culture and people! Tons of room for growth. Looking for a professional person with a strong work ethics and a desire to contribute to the team. Competitive salary, benefits, PTO etc.
Key responsibilities of an executive legal secretary may include :
Calendar Management :
Proactively managing complex attorney calendars, scheduling appointments, court appearances, depositions, and client meetings, ensuring accurate time management and conflict resolution.
Document Preparation :
Creating, formatting, and proofreading complex legal documents including contracts, briefs, pleadings, correspondence, and discovery requests with meticulous attention to detail.
Client Communication :
Handling sensitive client inquiries, coordinating communication with clients, and maintaining positive client relationships.
Legal Research :
Assisting attorneys with legal research by gathering relevant case law, statutes, and other legal materials.
File Management :
Organizing and maintaining comprehensive client files, ensuring accurate document indexing and retrieval.
Meeting Coordination :
Preparing meeting agendas, coordinating logistics, and taking detailed minutes during client and internal meetings.
Trial Preparation :
Supporting attorneys during trial preparation by organizing exhibits, compiling evidence, and coordinating with court personnel.
E-Filing and Court Submissions :
Electronically filing legal documents with courts and managing court deadlines.
Administrative Tasks :
Managing travel arrangements, expense reports, and other administrative tasks as needed.
Required Skills and Qualifications :
- Advanced Proficiency in Legal Terminology : A deep understanding of legal terminology, procedures, and court rules.
- Excellent Communication Skills : Strong written and verbal communication skills to effectively interact with clients, attorneys, and other legal professionals.
- Organizational Skills : Ability to prioritize tasks, manage multiple projects simultaneously, and maintain high levels of efficiency in a fast-paced environment.
- Technical Skills : Proficiency in legal software applications, document management systems, and electronic filing platforms.
- Discretion and Confidentiality : Ability to handle sensitive information with utmost confidentiality.
- Attention to Detail : Meticulous attention to detail to ensure accuracy in all legal documents and communications.
