What are the responsibilities and job description for the Event Coordinator position at Havasu Riviera Marina?
JOB SUMMARY: Provide fast, friendly, and excellent service to customers while planning, coordinating, and executing events and promotions.
KEY JOB FUNCTIONS:
Ability to plan, coordinate and execute events and promotions
Create and execute all event agreements and partner with Marina Manager to ensure all details are covered in the agreement. Ensure the event agreements are signed by all parties prior to the event and all details of the event agreement are executed by the marina staff and the customers.
Assist and/or execute all associated and relevant permits. Ensure all required permits are obtained and approved prior to the start of the event.
Ensure all events have the required insurance requirements and have Havasu Riviera Marina and AZ State Parks listed as additionally insured.
Ensure all event funds have been collected as per the event agreement. Partnering with accounting to verify all funds have cleared prior to the start of the event.
Provide assistance to customers in a friendly and efficient manner. Assist the customers anyway possible to ensure their event is a success.
Ability to work well with other departments to ensure events and promotions are carried out successfully. Communicate all details on duties and tasks required by the marina staff in a timely manner as to ensure proper scheduling and execution.
Ability to work on one or more event(s)/promotion(s) at a time
Prioritize tasks and use time effectively
Communicate professionally and effectively with customers, guests and marina staff.
Accurately file events and promotion collateral
Must be able to meet the attendance guidelines of the job and adhere to departmental and company policies
Performs related duties as needed or any other duty as assigned by a manager.
Must be able to work flexible hours and days
Requires strong working knowledge of Microsoft Office
EXPERIENCE/QUALIFICATIONS: High School Diploma
PHYSICAL & MENTAL DEMANDS: Dexterity to utilize tools, Run, Bright lights, Stand for long periods of time or shift, Work in hot or cold temperatures, Walk Entire Shift, Maneuver in confined spaces, Dusty environment, Walk up and down stairs, Guest Contact, Reach, Bend, Stoop, Twist, Hear, Type/Computer Literate, Tolerate high noise areas, Speak/Read/Write/Understand English, Work in outdoor weather conditions (hot/cold), Work flexible schedules, Push/Pull up to 100 pounds, Lift up to 50 pounds