Bookkeeper

Job Title: Bookkeeper

Reports To: Controller

Location: Rhode Island, mix office and hybrid work schedule as appropriate; remote for the right candidate

Schedule: Part Time (up to 20 hours/week) with opportunity to transition to full time

Summary of Position:

At Haven, we understand the interconnectedness of family well-being, personal health, and professional life. We empower parents to reclaim their time, take care of themselves and ensure their children thrive in a nurturing environment, by offering licensed childcare, workspace, and fitness facilities under one roof. This unique approach allows parents to balance personal and professional needs without compromise, fostering a culture of well-bring that benefits the entire family.

Our dedicated team is the backbone of Haven, providing the care, support, and peace of mind needed for families to navigate the crucial first five years of their children’s lives confidently. With Haven, you will be part of a team who is on a mission to create a solution to this country’s childcare crisis while being a part of a uniquely wonderful community of caring humans. Haven was given the great distinction of being a certified “Great Place to Work” in 2024, we endeavor to provide an environment in which the three pillars of our culture thrive together, our teams, families and children.

We are seeking a detail-oriented and experienced Bookkeeper to join our team. The Bookkeeper will play a critical role in the financial health of our organization by managing day-to-day financial tasks and supporting the preparation of financial reports. The ideal candidate will be responsible for maintaining accurate financial records by applying cash receipts in Quickbooks Online (QBO), applying check payments, setting up new vendors in QBO, managing accounts payable and receivable by entering vendor invoices and initiating bill payments, recording other cash activities, and reconciling bank statements at month end. The bookkeeper works with the controller to ensure compliance with company policies and relevant laws.

Minimum Job Qualifications:

• Quickbooks Online experience
• Computer proficiency plus knowledge and proficiency with use of company required software such as Brightwheel; Excel; Google products
• Two years of experience
• Strong understanding of basic accounting principles and bookkeeping practices.
• Extremely organized and detail oriented
• Self starter and able to work independently
• Demonstrate initiative, is conscientious and provides complete follow-through on areas of responsibility
• Ability to problem solve with teams and independently
• High level of integrity and ability to handle confidential information.
• Associate's degree in Accounting, Finance, or a related field (Bachelor's degree preferred).

Essential Job Functions:

• Maintain and update financial records, including ledgers, invoices, receipts, and payments.
• Manage accounts payable and receivable, ensuring timely invoicing and payment processing.
• Reconcile bank statements and credit card/ debit card transactions with accounting records.
• Monitor cash flow and report any discrepancies or financial issues to management.
• Assist in the preparation of financial statements, budgets, and reports.
• Work with external accountants and auditors (if applicable)
• Maintain organized and up-to-date filing systems for financial documentation.
• Respond to inquiries from clients, vendors, and colleagues regarding financial matters.
• Assist in the development and implementation of financial policies and procedures.
• Knowledge or experience in Franchise Accounting is a plus as well as experience with software such a Qvinci or similar (used to measure franchisee performance).

What we offer:

• Compensation: $25 per hour. Opportunity to transition to full time for the right fit.

Part-time benefits include:

• 5 Sick Days-frontloaded (40 hours available for use 30 days following hire date)
• Remote work opportunity

Note this is not a full time position, but if it becomes one, our Full-time benefits include:

• 401k with match after 500 hours worked in a 6-month consecutive period
• Health, Vision and Dental Insurance with 75% of premiums covered by Employer subject to waiting period
• Flexible and unlimited Paid Time Off Policy subject to waiting period
• Paid sick days
• Paid Holidays: 1 week at 4th of July, 1 week at Christmas 9 additional holidays subject to waiting period
• Remote work options
• Opportunities for professional development and continuing education reimbursement
• A collaborative and supportive work environment with a great company culture
• Discount on Childcare based on availability
• Free use of fitness facilities (if local to a location)

Note:

*Full-Time Employees are employees who work no less than 37.5 hours on a consistent basis

*Employees who work at least 30 hours on a consistent basis will qualify for medical benefits only

How To Apply:

Apply on LinkedIn or Please send your resume and a cover letter to info@yourhaven.life.

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.It is the responsibility of every employee to contribute to a positive work environment through cooperation and professional interactions with co-workers, customers and vendors.This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.Our business has a zero-tolerance policy for any negative actions or interactions which involve racist, homophobic, transphobic or otherwise offensive behaviors. This is an equal opportunity environment in which all sentient beings are treated with equal respect and love by all who enter our premises. The company has a drug free workplace and complies with ADA regulations as applicable.