What are the responsibilities and job description for the Executive Assistant position at HavocAI?
About Us
HavocAI is an innovative defense technology company making scalable maritime autonomy a reality. We are pioneering an end-to-end solution for planning, tasking and control of uncrewed surface vessels (USVs). As we continue to quickly grow, we are looking for motivated individuals that are inspired to work within an extremely energetic, creative, and innovative team that is passionate about maritime robotics and exploring the open ocean. We work in a highly dynamic environment where collaboration and idea sharing are a way of life. We are looking for a skilled Mechanical Engineer who will participate on all product stages from research and development to design and manufacture, through to installation and final commissioning.
About The Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level executive team. This role requires a dynamic individual who thrives in a fast-paced environment, has exceptional communication and organizational skills, and demonstrates a strong ability to manage multiple priorities seamlessly.
Key Responsibilities
We strongly encourage candidates from underrepresented groups, including but not limited to women, BIPOC individuals, people with disabilities, Veterans, and members of the LGBTQ community, to apply and bring their unique perspectives to our team.
HavocAI is an innovative defense technology company making scalable maritime autonomy a reality. We are pioneering an end-to-end solution for planning, tasking and control of uncrewed surface vessels (USVs). As we continue to quickly grow, we are looking for motivated individuals that are inspired to work within an extremely energetic, creative, and innovative team that is passionate about maritime robotics and exploring the open ocean. We work in a highly dynamic environment where collaboration and idea sharing are a way of life. We are looking for a skilled Mechanical Engineer who will participate on all product stages from research and development to design and manufacture, through to installation and final commissioning.
About The Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level executive team. This role requires a dynamic individual who thrives in a fast-paced environment, has exceptional communication and organizational skills, and demonstrates a strong ability to manage multiple priorities seamlessly.
Key Responsibilities
- Provide high-level administrative support to C-suite executives, managing schedules, meetings, and travel arrangements.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication.
- Coordinate complex calendars and prioritize competing demands.
- Schedule, prepare agendas, and organize materials for meetings, including follow-up on action items.
- Manage logistics for conferences, events, and speaking engagements.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare detailed itineraries and ensure all arrangements align with the executive’s preferences.
- Screen and respond to calls and messages on behalf of executives.
- Assist in tracking and managing key projects and deadlines.
- Bachelor’s degree or equivalent experience in business administration, communications, or a related field.
- 3 years as an executive assistant to senior executives, preferably in a technology or fast-paced environment.
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- High proficiency with Microsoft Office Suite, Google Workspace, and project management tools.
- Ability to anticipate needs and prioritize effectively.
- Detail-oriented with a focus on accuracy and thoroughness.
- Professional demeanor and ability to build relationships with stakeholders at all levels.
- Adaptability to handle rapidly changing priorities and work under pressure.
- Proactive problem-solving mindset with a high level of initiative.
- Must be a US Citizen.
- This position will require you to be in one of Massachusetts, Connecticut or Rhode Island.
- Remote flexibility, but will require some in office work in Rumford, RI.
- The target salary range for this position is $75,000 - $100,000
- 100% Employer paid Health, Dental and Vision Insurance for you and your families
- Ability to participate in the companies 401k program
- Unlimited PTO policy with an enforced 2 week minimum
- Generous Equity Package
- Innovation: We are driven to break new ground. Every day presents an opportunity to challenge the status quo, think boldly, and deliver advanced solutions that transform the future of defense technology.
- Integrity: We hold ourselves to the highest ethical standards, ensuring transparency, accountability, and trust in all our actions and partnerships.
- Mission-Driven: We are focused on achieving impactful outcomes that align with our core mission—protecting lives through innovation.
- Forward-Leaning: We continuously seek out new opportunities and remain at the forefront of technological advancements. We embrace change and anticipate the challenges of tomorrow with confidence and creativity.
- Ownership of All Tasks: At HavocAI, no problem is too complex or too trivial. We believe that greatness comes from tackling the hardest challenges, but also in handling the smallest, sometimes thankless, tasks with the same level of commitment and care.
- Servant Leadership: We lead by serving others, whether it’s supporting our employees, partners, or the broader community. Empowering those around us is key to achieving long-term success and making a lasting impact.
We strongly encourage candidates from underrepresented groups, including but not limited to women, BIPOC individuals, people with disabilities, Veterans, and members of the LGBTQ community, to apply and bring their unique perspectives to our team.
Salary : $75,000 - $100,000
