What are the responsibilities and job description for the Construction Project Administrator position at Hawaii Home Cash Buyers?
We are looking for a highly organized and detail-oriented Construction Project Administrator to support our project teams and ensure smooth operations. This role involves managing project documentation, tracking deadlines, coordinating communications, and assisting with administrative tasks to keep projects on schedule.
The ideal candidate has strong multitasking skills, works well in a fast-paced environment, and can collaborate effectively with project managers, engineers, and contractors. Candidates must be based on the island and have reliable transportation to the office and project sites as needed.
Responsibilities
- Document & Correspondence Management: Handle incoming/outgoing correspondence, maintain logs, and organize construction documentation (electronic and hard copies).
- Administrative Support: Manage reports, filing systems, office supplies, and clerical tasks like proofreading.
- Project Coordination: Process Submittals and RFIs, assist inspectors, engineers, and project managers, and support project communication.
- Compliance & Reporting: Audit Certified Payroll for legal compliance, take meeting minutes, generate reports, and process monthly payment requests.
- Customer & Team Support: Answer calls, coordinate with team members, subcontractors, and clients, and assist with inquiries.
- Software & Tracking: Utilize Microsoft Suite for scheduling, document management, and tracking; experience with construction management software is a plus
Qualifications
✅ Strong skills in organization and time management.
✅ Exceptional written and verbal communication abilities.
✅ Capable of multitasking and prioritizing tasks efficiently in a fast-paced setting.
✅ Highly detail-oriented with a strong focus on accuracy.
✅ Prior experience in creating and managing purchase orders is preferred.
Job Type: Full-time
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $40,000 - $60,000
