What are the responsibilities and job description for the ADMIN ASSISTANT/CERTIFIED OCCUPANCY SPECIALIST position at Hawaiian Properties, Ltd?
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to:
Occupancy Duties:
- Provide rental application materials to prospective tenants.
- Screen applications for accuracy and eligibility
- With proper approval, deny or accept housing applications and document these actions on property waiting list
- Monitor and update property waiting list
- Contact, interview and qualify prospective applicants for vacancies.
- Initiate and schedule move ins with Resident Manager
- Verify income and assets for applicants & residents
- Calculate rental amount and housing assistance payments in accordance to rental project.
- Complete annual recertification of income for existing residents on a timely basis as regulations require
- Organize and process the terminations of residents. Prepare the retention or refund of Security Deposits.
- Process Housing Assistance Payment (HAP) voucher monthly assuring accuracy and correctness.
- Work with Contract Administrator (HCDCH) and (CMS) on HAP and compliance issues.
- Prepare Tenant Data Sheet and set up new account for new residents.
- Review Timberline accounts for accuracy, correct accounts as necessary.
General Duties:
- Assist property managers with the orientation, preparation of rental agreements/addendums and signing of Residential tenants.
- Composes and types routine correspondence and files correspondence and all other records.
- Answers telephone and provides information to callers or inquiries regarding availability of rental units at project.
- Place and delete rental ads as directed by the property manager, check ads to make sure that they are running as ordered. Cut out ads and place in binder.
- Corresponding by phone and in person with various tenants and vendors.
- Assist with certifications.
Requirements:
- College degree preferred but not required
- Property Management knowledge preferred but not required
- Knowledge of Microsoft Applications
- Typing minimum of 55 WPM preferred
- Excellent Customer Service skills
- Organized and detail Oriented
- Effective Communication Skills (verbal and written)
Job Type: Full-time
Pay: $16.07 - $18.64 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $16 - $19