What are the responsibilities and job description for the Office Manager position at Hayes Health Services?
Job Summary
We are seeking a dedicated and organized Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, exceptional organizational abilities, and a proactive approach to managing schedules, vendors, and office resources. This role is crucial in supporting our team and enhancing overall productivity.
The below outline minimum requirements and expectations for the above position.
- Polite and professional phone etiquette at all times
- Staff HHA/STNA to meet client needs
- Maintaining daily schedules for field staff
- Communication of all client changes with case manager and office personnel
- Timesheet Care Plan verification
- Timesheet processing for payroll
- On Call for office as needed
- Referral initial intake
- Follow up and tracking of plan of care orders
- Follow up and tracking of Supervisory visit.
- Aide Recruitment
- Verification of all initial applicant requirements
- Scheduling of new hire orientation
- Maintaining weekly loss of hours report
- Maintaining weekly on call report
- Tracking and distribution of faxes email documentation
- Maintaining all rosters in the G Drive
- Maintaining frequently used documentation ex: applications, timesheets, inservice, etc
- Maintaining a filing schedule ensuring documentation is filed by friday
- Case Manager communication
- Client communication
- Discipline of staff when HHS violation occurs
- Enforce communication is through the office only
- Adhere to all policies set forth by HHS
Requirements
- Proven experience in office management role in Home Health care.
- Proficient in standard office software applications (e.g., Microsoft Office Suite).
Join our team as an Office Manager where you will play a vital role in creating a productive work atmosphere while supporting our staff in achieving their goals!
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 15 per week
Benefits:
- Flexible schedule
Schedule:
- On call
Ability to Commute:
- Dayton, OH 45432 (Required)
Ability to Relocate:
- Dayton, OH 45432: Relocate before starting work (Preferred)
Work Location: In person
Salary : $18 - $20