What are the responsibilities and job description for the Shipping Clerk position at Haynes International?
Business Purpose
To safely and effectively assist the Shipping Supervisor in the daily operation of the shipping department. This may include processing required paperwork for all in-process and finished material/orders in a timely manner in an effort to meet the customers due date while following all established corporate policies, procedures, and guidelines. In additional this position will serve as a back up for the Shipping Supervisor.
Role Qualifications (Required & Preferred)
Education: High School Diploma or equivalent (R); Associates or Technical Degree (P)
Experience: 3-5 years shipping experience with clerical background (P)
Areas of Knowledge: Safety, Health & Environment (R), Manufacturing (R), Transportation Knowledge (R), Material Packaging (R)
Skills: Written and Oral communication (R), Typewriter & Computer Proficiency (R), Domestic and International Traffic Knowledge (R), Microsoft Office (R), Interpersonal Relationships (R)
Global Accountabilities For The Role
Safety/Environmental: To ensure all known safety and environmental requirements are followed on all shipments.
Quality: Ensure the accuracy of all information/documentation which is forwarded from the shipping office.
Productivity: Take appropriate action to achieve or exceed established goals.
Cost/Stewardship: To perform all duties in the most cost-effective manner possible.
Specific Accountabilities For The Role
To safely and effectively assist the Shipping Supervisor in the daily operation of the shipping department. This may include processing required paperwork for all in-process and finished material/orders in a timely manner in an effort to meet the customers due date while following all established corporate policies, procedures, and guidelines. In additional this position will serve as a back up for the Shipping Supervisor.
Role Qualifications (Required & Preferred)
Education: High School Diploma or equivalent (R); Associates or Technical Degree (P)
Experience: 3-5 years shipping experience with clerical background (P)
Areas of Knowledge: Safety, Health & Environment (R), Manufacturing (R), Transportation Knowledge (R), Material Packaging (R)
Skills: Written and Oral communication (R), Typewriter & Computer Proficiency (R), Domestic and International Traffic Knowledge (R), Microsoft Office (R), Interpersonal Relationships (R)
Global Accountabilities For The Role
Safety/Environmental: To ensure all known safety and environmental requirements are followed on all shipments.
Quality: Ensure the accuracy of all information/documentation which is forwarded from the shipping office.
Productivity: Take appropriate action to achieve or exceed established goals.
Cost/Stewardship: To perform all duties in the most cost-effective manner possible.
Specific Accountabilities For The Role
- Assist with coordinating and executing the shipment, including the creation, verification and consolidation of required documentation for shipments (domestic and export).
- Ensure that all federal and international shipping regulations are This includes assisting the Shipping Supervisor in tracking and monitoring of the wood used internally for packaging and the updating of applicable usage logs/paperwork which is reviewed on a monthly basis.
- Perform daily duties in a timely This includes receiving, backlogging, preparing manifests and bills of lading, sending shipments in AX and interacting with drivers/trucking carrier personnel as necessary to ensure shipment process is effective and timely.
- Review and adjust the monthly Packed & Held report in the absence of the Shipping
- Service internal/external customers in a professional manner while fostering cross-functional relationships within the Shipping Department.
- Maintain excellent attendance and complete tasks while adhering to all corporate policies, procedures, and
- Process small parcels shipment when
- Maintain/issue MSOs when
- Organize/maintain routings for material that is in process or finished to help material flow through the Shipping
- Manage all paperwork for outgoing and incoming conversion Including communication with vendors when needed.
- Help maintain accurate inventory of consumables kept within the Reorder items when needed to ensure proper inventory is kept in the absence of the Shipping Supervisor.
- Perform duties of the Shipping Supervisor during This would require supervision of the department while the supervisor is absent.
- Give guidance to Shipping Process Specialist as needed in order for them to perform their
