Justice of The Peace - Pct 5 Intern

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Under general supervision, the intern performs a variety of administrative and accounting support functions for the Justice of the Peace Office. The intern assists in performing a variety of confidential clerical procedures including but not limited to answering phones and assisting customers. The work involves preparing and processing forms and orders involving the filing and disposition of civil claims, criminal, and traffic cases. The Justice of the Peace office cannot give out legal advice but can provide legal information to customers.Responsibilities                                                                                                           

• Prepares and processes forms and orders for civil claims, and criminal and traffic cases.  These cases may include hot check cases, nuisance violations, evictions, animal control, Class C assaults cases, occupational license hearings, juvenile/parent violations and school truancy cases.
• Assists the Judge in courtroom by providing accurate information for cases.
• Enters case records and orders into the computer system.
• Prepares and processes a variety of official documents such as citations, judgments, warrants, complaints, affidavits, routine reports, subpoenas, notices, jury lists, and form letters.
• Assists customers in person and on the telephone, explaining procedures, fines, and forms, and responding to inquiries on case status.
• Performs receptionist duties, which involves greeting customer, answering telephone, taking messages, and making appointments and reservations.
• Prepares and sends form letters.
• Checks and verifies warrants, outstanding tickets, and affidavits.
• Administers the activities regarding revenues, receipts, and deposits.
• Collects and receipts all revenues both hands delivered and mailed such as fines and fees.
• Prepares and maintains file folders.
• Assists with data entry into software systems utilized by the Justice of the Peace office.
• Assures the services delivered meet quality and timeliness standards.
• Communicates all changes and problems to the Justice of the Peace.
• Responds to telephone inquiries from individuals with questions. 
• Directs and screens telephone calls to the other members of the office.
• Performs other duties as assigned.

 Education and/or Experience

      Any combination of experience or training may be substituted on a year for year basis. 

• Requires High School Diploma or equivalent.
• The Intern must be enrolled in higher education coursework or a recent graduate.
• Prefer clerical, bookkeeping, money handling or directly related experience.

Other Qualifications, Certificates, Licenses, Registrations

• Prefer bilingual (Spanish and English).
• Prefer working knowledge of civil aspects of the law.

Salary : $29,120