What are the responsibilities and job description for the Front Desk & Marketing Assistant position at Hays Electrical Services?
Job Overview:
Hays Electrical Services is seeking a highly organized and personable Front Desk & Marketing Assistant to serve as the first point of contact for our company while also supporting marketing efforts. This role is perfect for a proactive, creative, and detail-oriented professional who thrives in a fast-paced environment, enjoys engaging with people, and has a strong interest in marketing. The ideal candidate will ensure smooth front desk operations while contributing to branding, content creation, and marketing campaigns to drive business growth.
Key Responsibilities:
Front Desk & Administrative Duties:
Why Join Hays Electrical Services?
At Hays Electrical Services, we are committed to excellence in the electrical contracting industry, providing high-quality solutions to position ourselves as indispensable to our customers. As part of our team, you’ll have the opportunity to grow professionally in both administrative and marketing capacities while contributing to our continued success.
Benefits:
Hays Electrical Services is seeking a highly organized and personable Front Desk & Marketing Assistant to serve as the first point of contact for our company while also supporting marketing efforts. This role is perfect for a proactive, creative, and detail-oriented professional who thrives in a fast-paced environment, enjoys engaging with people, and has a strong interest in marketing. The ideal candidate will ensure smooth front desk operations while contributing to branding, content creation, and marketing campaigns to drive business growth.
Key Responsibilities:
Front Desk & Administrative Duties:
- Greet and welcome visitors, clients, and employees with professionalism and warmth.
- Answer and direct phone calls, emails, and inquiries promptly and professionally.
- Manage incoming and outgoing mail, deliveries, and office supply inventory.
- Maintain a clean, organized, and presentable front desk and lobby area.
- Assist with scheduling meetings, conference room bookings, and company events.
- Provide administrative support, including data entry, document preparation, and maintaining company records.
- Assist the Marketing Manager in executing marketing strategies and campaigns.
- Prepare RFQ/RFP responses, ensuring creativity and compliance.
- Design and distribute marketing materials, including flyers, email campaigns, and advertisements.
- Maintain and update proposal resources, photos, graphics, and project profiles.
- Help refresh and enhance the firm’s brand image across all collateral materials.
- Assist with maintaining the company’s website and social media platforms with relevant content.
- Support the redevelopment of electronic marketing materials and company newsletters.
- Assist with company events, trade shows, and community outreach efforts.
- Conduct market research and compile reports on industry trends and competitor activities.
- High school diploma required; Associate’s or Bachelor’s degree in marketing, business, communications, journalism, public relations, or graphic arts preferred.
- 1-2 years of marketing, administrative, or front desk experience, preferably in the A/E/C industry.
- Strong communication and customer service skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator), and Canva.
- Familiarity with Deltek Vision, Salesforce.com, or comparable CRM platforms is beneficial.
- Strong organizational skills, attention to detail, and ability to multitask.
- Demonstrated ability to be proactive, creative, and adaptable in a fast-paced environment.
Why Join Hays Electrical Services?
At Hays Electrical Services, we are committed to excellence in the electrical contracting industry, providing high-quality solutions to position ourselves as indispensable to our customers. As part of our team, you’ll have the opportunity to grow professionally in both administrative and marketing capacities while contributing to our continued success.
Benefits:
- Competitive salary based on experience.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and company holidays.
- Opportunities for professional growth and development in a supportive environment.
