FT Grants Coordinator

Primary Purpose of Position

Coordinates the pre-award planning, organization, and preparation, and the post-award administration of various grants. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of grant opportunities. May serve as key project lead on grant depending upon size and scope.

This is a full time non-exempt, para-professional, staff position, supported by grant funding.

Essential Job Duties

• Actively participate in the college planning processes to ensure integration with grant development and implementation.
• Coordinate with Director of IERG, President, Executive Council, Foundation office, and other administrators in developing annual plan and calendar of grant submission that support college priorities and needs.
• Provide regular updates and reports on grants activities to the President, Executive Team, President’s Council, Board of Trustees, Foundation Board, and others as requested.
• Coordinate all phases of the grant proposal, development, writing, and submission in cooperation with faculty, staff, administration, and college departments serving as the primary preparer of grant proposals and applications.
• Serves as a liaison between administration, granting agencies, business office, and any other relevant stakeholders in the budgeting and preparation of grant proposals; researches agency requirements and compiles and prepares comprehensive budget justifications;
• Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
• Foster collaboration among departments by providing information that supports the teaching, learning, and administrative functions of the college.
• Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation, to include creation of computerized statistical summaries and/or graphics.
• Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
• Develops and maintains a library of reference documentation, including such information as funding agency requirements and forms, investigator profiles and curriculum vitae, abstracts and reference literature, and other pertinent material.
• Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and/or budget changes occurring during the awarded granting period.
• Maintains knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.
• Serve as the final check-off on all grants originating with the college prior to submission and approval of signatures.
• Responsible for all required grant reports to funding agents or agencies as well as budget oversight for grants in collaboration with Executive Team.
• Maintain up-to-date knowledge of analytic techniques and technologies and grants development and management through professional development.
• Assure institutional research ethics and confidentiality are modeled and maintained in all aspects of data management and reporting.
• Maintain behavior in accordance with professional code of conduct and ethics and exercise a professional and customer service orientation in performing job duties.

• Perform other duties as assigned and other related duties incidental to the work described herein.
• Serve as technical advisor to committees as required
• Interact with students, the public, the community, and co-workers in a cooperative, courteous, and professional manner
• Serve on appropriate committees and teams as assigned
• Comply with the college's policies and procedures
• Represent the College in local, regional, state-wide, and national technology organizations
• Some travel in college vehicles may be necessary

Qualifications

Minimum qualifications

Bachelor’s degree in information technology, social/behavioral sciences, education, mathematics, or related field with at least 1 year of experience to support ability to do the primary job duties. Associates degree acceptable with indicative job experience of 2-3 years of grant writing and management.

• MS Office experience, especially MS Excel and Word.
• Ability to communicate effectively orally and in writing.
• Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
• Demonstrated skill in organizing resources and establishing priorities

Supplemental Information

The following is necessary for consideration:

Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu. Please call Beverly Balliot with any questions or if you are unable to complete the online application for any reason.

• The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position. Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment.
• References may not be a current HCC employee. Candidates must provide three professional references with email addresses. At least one reference must be a current or previous supervisor.
• College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate.
• HCC is a tobacco free campus

Haywood Community College provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, disability, genetic information, political affiliation or status as a covered veteran in accordance with all applicable federal, state and local laws. Upon request, the College will make reasonable accommodations for qualified individuals with disabilities so that they may be able to perform the essential functions of their job unless doing so would result in an undue burden for the College.

Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.