CLERICAL DATA MANAGER/Bookkeeper

Data Manager

12-Month Position

Essential Job Functions:

• Utilizes the computerized student information management system to maintain a database on student enrollment to include student’s demographic data, immunization record, emergency medical information and school records
• Prepares and maintains a database of daily student attendance, absences, and tardiness
• Prepares attendance reports and reconciles manual and computer reports monthly
• Prepares and establishes master schedules which show courses, classrooms, time periods, teachers, and other relevant information; runs student schedules and inputs changes and corrections
• Performs advanced scheduling which includes assisting administrators in the scheduling process, identifying and resolving scheduling conflicts
• Responsible for identifying errors and reconciliation of required state reports
• Prepares and distributes academic related reports
• Records and maintains student disciplinary actions and suspensions, and prepares periodic statistical reports as appropriate
• Troubleshoots and provides technical support for the student information system within the school
• Serves on various school-related committees, attends meetings, and participates in other activities of such groups as appropriate
• Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphases on the use of the student information management system
• Assures that all school funds are properly received and disbursed while maintaining accurate records
• Maintains financial records and accepts responsibility for the state, local, federal, and other allotments
• Ensures expenditures do not exceed the school allotments
• Generates requisitions and purchases orders; maintains an inventory of supplies
• Verifies invoices against purchase orders
• Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required
• Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students
• Greets visitors, parents, volunteers, etc. and directs them to their intended destinations
• Completes forms, permits, reports, notices, or form letters with designated or routine information as needed
• Assists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports, and other materials
• Performs other duties and responsibilities as assigned by supervisor

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Knowledge, Skills, and Abilities

Knowledge of current teaching methods and educational pedagogy, as well as differentiates instruction based upon student learning styles.

Knowledge of elementary school curriculum and concepts.

Knowledge of data information systems, data analysis, and the formulation of action plans.

Knowledge of applicable federal and state laws regarding education and students.

Ability to use a computer network system and software applications as needed.

Ability to organize and coordinate work.

Ability to communicate effectively with students and parents.

Ability to engage in self-evaluation with regard to performance and professional growth.

Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualifications Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

High School diploma or equivalent.

Associate's Degree Preferred

Prior successful clerical experience preferred.

Excellent computer skills required.