What are the responsibilities and job description for the Administrative Assistant position at HCMC - Home Care Maintenance Company?
About Us:
Home Care Maintenance Company (HCMC Inc.) is the premier Property & Estate Management firm in the Hamptons, renowned for over 20 years of exceptional service. Our team delivers unmatched professionalism and meticulous attention to detail while managing luxury homes throughout the Hamptons.
Position Available: Administrative Assistant
We’re seeking a full-time, permanent Administrative Assistant to join our team. The ideal candidate will thrive in a fast-paced environment, handle a range of tasks efficiently, and contribute positively to our dynamic and supportive work culture. Strong communication and customer service skills are essential as we serve high-net-worth clients with top-tier maintenance and property management services.
Key Responsibilities:
• Answering phone calls and responding to emails
• Data entry and receipt management
• Account reconciliation
• Client invoicing
• Vendor invoicing review and entry in QuickBooks
• Processing and recording incoming payments (both online and via mail) in QuickBooks
• Depositing payments at designated bank
• Scanning checks into digital files
• Maintaining accurate documentation both digitally on our shared drive and in hard copy
• Scheduling payments for company expenses and vendors
• Communicating important matters and updates with the Office Manager
Qualifications:
• Proficiency in QuickBooks Online (preferred) and knowledge of QuickBooks Desktop
• Strong command of Microsoft Word & Excel (preferred)
• Excellent customer service and communication skills
• Highly organized, with a strong attention to detail
• Self-motivated, able to work independently and collaboratively
• Ability to prioritize tasks in a fast-paced environment
• Strong time-management skills, with the ability to adapt to changing priorities
• Friendly, team-oriented, and eager to learn
Job Details:
• Schedule: Monday to Friday, 8:00 am - 4:30 pm
• Employment Type: Full-time
• Compensation: $20.00- $24.00 hourly
• Benefits: 401k, health benefits, paid vacation, holidays, and bonuses
We look forward to welcoming a new team member who is ready to grow with us and contribute to our continued success!
Salary : $20 - $24