Accountant - Accounts Receivable

Head-Royce School is looking for an Accountant to join the flourishing accounting arm of the business team. Reporting to the Director of Finance, the Accountant is responsible for all aspects of student billing and accounts receivable. This position will manage processing tuition, activity fees, and cafe sales as well as managing all cash receipts paid to the school. In addition, the Accountant will respond to family inquiries, maintain accurate records, and collaborate closely with the Advancement, Admissions, and Business Offices.

Responsibilities

• Manage and monitor the TADS enrollment and tuition management system. Assist with setting up accounts and payment plans and making adjustments throughout the year, to ensure that all families are billed properly each year.
• Process student receivables, including entering charges for tuition, auxiliary programs, financial aid, and other charges, and issue monthly invoices.
• Ensure student accounts are complete and accurate, and respond efficiently to all parent inquiries.
• Communicate with parents regarding past-due accounts and work closely with the Chief Financial & Operating Officer to proactively arrange for special payment plans as needed. Manage relationship with outside collection agency when necessary.
• Manage the Tuition Refund Insurance program, in coordination with the Chief Financial and Operating Officer.
• Monitor food purchases and receipts through the MySchoolBucks system, working with families resolving discrepancies and issuing refunds, and advising the Chief Financial & Operating Officer of any accounts with significant deficits.
• Serve as a liaison between parents and the School to resolve all billing questions and issues.
• Process and deposit all receipts using the bank's remote deposit feature and delivering cash deposits to the branch, ensuring all deposits are accurate and timely.
• Record all deposits, EFT, and wire payments to the General Ledger and Cash Receipts Module, including tuition, fees, advancement donations, and food receipts.
• Perform monthly journal entries and reconciliations to ensure the TADS database aligns with the General Ledger.
• Prepare student billing audit reconciliation schedules at the end of the fiscal year.
• Cross-train in Accounts Payable and General Ledger functions to provide backup support for these roles.

Qualifications

90,000 - $105,000 a year

Full-time, Year-round Exempt, 1.0 FTE

Located on a 22-acre campus in Oakland, California, Head-Royce (HRS) is a pre-eminent, co-educational, independent, K-12 day school with a 137-year history. Our mission is to develop students of character, intellect, and creativity. We deliver on our mission by living our values :

Students First : We prioritize student learning, development, and well-being.

Academic Excellence : We pursue knowledge and assess our learning to better ourselves and our community.

Diversity : We embrace our different perspectives, backgrounds, experiences and identities to expand and enrich what we can learn and do together.

Belonging : We create the conditions in which everyone thrives and brings their authentic selves.

Civic Engagement : We connect students to the local community and beyond to enhance their academic experiences and foster genuine engagement.

Head-Royce enrolls approximately 900 students in the three separate divisions-Lower, Middle and Upper-and provides a dynamic, whole-child education to every student.

Please note - HRS is unable to provide immigration sponsorships such as H1B Visas. Applicants must be authorized to work in the United States and be willing to undergo both Livescan background check and TB screening as part of the hiring process.

Head Royce is an equal opportunity employer and makes employment decisions including but not limited to employment, training, promotion, demotion, transfer, leaves of absence and termination based on qualifications and without regard to protected status. We will not discriminate based on age, color, creed, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, national origin or ancestry, race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, registered domestic partner status, physical or mental disability, a medical condition including genetic characteristics, military or veteran status, reproductive health decision making or any other consideration made unlawful by federal, state or local laws Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect.

Salary : $90,000 - $105,000