What are the responsibilities and job description for the Marketing, Sales & Administrative Assistant position at Headfarmer?
About Headfarmer
Headfarmer is a boutique executive search and staffing firm committed to delivering high-touch, high-impact talent solutions. We believe in cultivating strong relationships, fostering innovation, and driving long-term success for our clients, candidates, and team.
We are seeking a Marketing, Sales & Administrative Assistant to support our executive team (CEO & CRO) with marketing, event planning, sales operations, and administrative execution. This role requires a proactive, highly organized individual who thrives in a fast-paced, relationship-driven environment.
Key Responsibilities
Marketing & Brand Management
- Manage social media strategy & execution (LinkedIn, Instagram, company blog, newsletters).
- Create engaging content, schedule posts, and track engagement metrics.
- Assist in the development of marketing collateral, presentations, and branding materials.
- Coordinate website updates in collaboration with external partners.
Events Planning & Execution
- Plan, coordinate, and execute Headfarmer-hosted events, networking functions, and client appreciation experiences.
- Secure venues, manage vendor relationships, and oversee event logistics.
- Ensure seamless execution of events and marketing initiatives to enhance brand presence.
Sales & Executive Support
- Provide sales support for Recruiters, Business Development, and Executive Team, including preparing proposals, tracking leads, and managing follow-ups.
- Assist in CRM/database management.
- Research potential clients, create outreach lists, and manage engagement tracking.
- Coordinate and schedule client meetings, calls, and follow-ups.
Administrative & Operational Support
- Serve as the right-hand support to executives in daily operations.
- Prepare reports, presentations, and documents for internal and external meetings.
- Handle travel arrangements, expenses, and office logistics.
- Support HR functions, including onboarding new hires and maintaining team engagement.
Who You Are
✔ Marketing-Savvy: You understand brand positioning, social media strategy, and content creation.
✔ Highly Organized: You excel in project management, meeting deadlines, and keeping executives on track.
✔ Detail-Oriented: You sweat the small stuff—accuracy, consistency, and clarity matter to you.
✔ Strong Communicator: You write and speak with clarity, professionalism, and confidence.
✔ Relationship-Driven: You thrive in a people-centric role, making connections and ensuring strong client engagement.
✔ Proactive & Resourceful: You anticipate needs, take initiative, and find solutions before problems arise.
Qualifications
- 2 years of experience in marketing, executive support, sales coordination, or event planning.
- Strong proficiency in social media management, content creation, and CRM tools (Bullhorn, Salesforce, or similar).
- Excellent written and verbal communication skills.
- Strong project management skills with the ability to juggle multiple priorities.
- Experience supporting C-level executives is a plus.
Why Join Headfarmer?
🌟 Work alongside high-performing leaders who value your contributions.
📈 Be part of a growing, people-first company with an entrepreneurial culture.
🎯 Opportunity to make an impact, lead initiatives, and drive business success.
🏆 Competitive salary, benefits, and growth opportunities.
Ready to Apply?
If you’re a marketing and admin powerhouse looking to support a dynamic team, we’d love to hear from you. Submit your resume and a brief cover letter detailing why you’d be a great fit.
