Staff Accountant

Position Title: Staff Accountant
Location: Lawrence, KS- hybrid work possibilities
Applications will be accepted until: Open until filled
Compensation and Benefits

• Full time, Exempt, Salaried
• $55,000 - $65,000 per year, based on experience
• Employer shared plan for Long Term Disability, Health, Dental, Vision Insurance
• Short Term Disability, employer paid
• Voluntary: Life Insurance, FSA Health, FSA Dependent Care, Accident coverage
• 401k with up to 5% match by employer
• Professional development opportunities
• Paid time off
• 10 paid holidays
• EAP Program
• Media stipend

Position Summary: The Staff Accountant is a full-time, exempt, 40-hour week average position with primary work hours being Monday – Friday, 8am – 5pm.  Flexibility may be required to meet deadlines during peak reporting periods.  This position will report directly to the Executive Director.

Job Duties: This position will be responsible for maintaining accurate financial records, preparing reports, and ensuring compliance with all relevant regulations and policies.  The role will also focus on managing and monitoring grant funds, ensuring compliance with grant requirements, and supporting the effective use of grant resources.  The Staff Accountant will work closely with the Executive Team, external auditors, and external program managers to assist in the preparation of financial statements, accounts payable/receivable, payroll, and reconciliations.

Position Expectations

• Strong understanding of accounting principles, practices, and financial reporting, and the ability to reconcile discrepancies in financial records;
• Ability to identify issues and work with the executive team and collaborative partners to resolve the issues;
• Utilize established resources to complete work efficiently, effectively, and independently
• Must have strong organizational skills and possess excellent verbal and written communication skills;
• Maintain positive and collaborative relationships internally and externally as a representative of Headquarters Kansas;
• Ability to maintain confidentiality and handle sensitive information.
• Reliable transportation;
• Must be able to pass State and Federal criminal background checks.

Essential Job Duties

• Assist in monthly, quarterly, and annual closing processes to ensure accurate and timely financial statements;
• Perform account analysis and assist in the preparation and presentation of financial reports for management and the Board of Directors;
• Maintain accurate and up-to-date records of all financial transactions, ensuring data integrity, compliance, and verify that proper documentation is provided for processing;
• Manage and track all grant activities, ensuring that all funds are allocated, expended, and reported in accordance with grant agreements and regulations;
• Assist in the preparation of reimbursement reports for grant funders according to policies, procedures, and grant requirements;
• Assist in preparing grant proposals ensuring data aligns with funder requirements;
• Assist in the preparation of departmental and organizational budgets;
• Provide analysis of budgeted versus actual expenses, highlighting areas of concern and opportunities for cost savings;
• Prepare and review financial statements, reports, and forecasts, ensuring alignment with grant budgets and other financial goals;
• Assist in developing and improving internal controls related to accounting and grant management processes to ensure accuracy and efficiency;
• Reviews and verifies travel vouchers and supporting documentation for compliance with policies and regulations and approved reimbursement criteria; 
• Provides any training necessary to agency staff to ensure fiscal items are completed accurately;
• Assist internal and external audits related to grants and other funding sources;

Required Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field;
• Two years of experience in professional accounting/auditing work;
• Experience with accounting software (e.g., QuickBooks, ADP, Sage, Microsoft Dynamics) and Microsoft Excel (advanced skills required).

Preferred Education and Experience:

• Certified Public Accountant;
• Knowledge of nonprofit financial management;
• Knowledge of federal and state grant regulations, compliance, and reporting requirements.

Diversity, Equity, Inclusion, and Belonging
It is HeadQuarters Kansas intention to create and foster a diverse and inclusive work environment. We are an equal opportunity employer. All applicants will receive employment consideration without discrimination toward race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process.  A request for accommodation will not affect your opportunities for employment with HeadQuarters.  If you wish to request an ADA accommodation, please contact erino@hqkansas.org.

HEADQUARTERS KANSAS IS AN EEO / AA EMPLOYER
 

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