Administrative Assistant

Job Summary

Headwaters Construction Company is seeking a personable and professional Administrative Assistant in our Victor, ID office. The Administrative Assistant provides essential support for our staff in our Victor office. This is a full-time, on-site position, with work performed Monday through Friday.

What we offer

• Competitive pay
• 401(k) matching
• Medical, dental, and vision insurance
• FSA or HSA account options
• Flexible and positive workplace culture

What you need

• Excellent verbal and written communication skills
• High level of professionalism
• Strong organizational skills with the ability to prioritize tasks effectively
• Ability to multitask
• Experience with Microsoft Office products
• Knowledge of, or ability to learn Adobe or Bluebeam software
• Experience in a similar role (preferred)

Responsibilities

• Answer and direct incoming calls
• Communicate professionally and respectfully with clients, employees, subcontractors, and other guests
• Greet all clients, subcontractors, and other guests – determine their needs and notify appropriate personnel
• Maintain an organized and welcoming physical space, maintain conference rooms, and prep them for meetings as needed
• Order office supplies
• Manage incoming emails
• Scan and file documents
• Manage incoming and outgoing mail
• Collect lien releases
• Oversee office cleaning staff
• Support the accounting team with various tasks

Who is Headwaters Construction Company?

Formed in March of 2003 in beautiful Teton Valley, Idaho, Headwaters Construction Company is an industry-leading General Contractor, Construction Manager, and Design-Builder. Headwaters initially specialized in building high-end, resort style homes in areas such as Teton Springs and Huntsman Springs. Within a few years, Headwaters had built more than 100 residential projects and by 2007 was listed among the top 500 fastest growing companies in the United States. This successful growth was due, in large part, to the extremely talented and experienced construction professionals at Headwaters.

Throughout the following years, Headwaters continued to expand both in its geographic region and project expertise. Headwaters now builds residential, commercial, educational, hospitality, medical, multi-family, and student housing, as well as municipal and religious projects throughout Idaho, Montana, Utah, and Western Wyoming.

Headwaters is dedicated to building long-term relationships with our clients, subcontractors, design partners, and employees. These relationships are built on the foundation of Integrity, Transparency, Communication, and Teamwork and have led to repeat business throughout Headwaters’ history.

Equal Employment Opportunity Statement:

To provide equal employment and advancement opportunities to all individuals, employment decisions at Headwaters Construction Company will be based on merit, qualifications, and abilities. Headwaters Construction Company does not discriminate in employment opportunities or practices based on race, color, religion, national origin, ancestry, citizenship status, sex, sexual orientation, gender identity, marital status, age, disability, military service, veteran status, genetic information, or any other characteristic protected by law. If you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact careers@headwaterscc.com for assistance with accommodations.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Victor, ID 83455: Relocate before starting work (Required)

Work Location: In person