What are the responsibilities and job description for the Office Administrator position at HealingUS Centers?
HealingUS Centers is currently seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing support to our staff and clients.
Your responsibilities will include:
- Managing office operations, including maintaining supplies, coordinating appointments, and managing incoming and outgoing mail
- Assisting with administrative tasks such as data entry, filing, and document preparation
- Book, coordinate, and prepare rooms for consultations and meetings, and maintain calendars
- Answering phone calls and responding to inquiries in a professional and courteous manner
- Greeting and assisting clients and visitors
- Keep waiting areas and front offices clean and presentable
- Coordinating meetings and events
- Perform receptionist, clerical and administrative duties as required
- Contributing to a positive and collaborative team environment
- Support to the Behavioral Health Services department
- Greet all clients in a friendly and professional manner
- Handle check-in procedures and client
- Handle confidential information, including client records, with a high degree of integrity and adhering to all HIPAA and confidentiality policies and practices
- Participate in all mandatory trainings and attend in-service training as required
- Assist with administrative reviews and audits as necessary
- Other duties as assigned
The ideal candidate will have excellent organizational and multitasking skills, strong attention to detail, and the ability to work independently as well as part of a team. Previous experience in an office administration role is preferred.
Requirements
Requirements:
- High school diploma or equivalent (required)
- Previous experience in office administration or a related field (preferred)
- Excellent organizational and multitasking skills
- Strong attention to detail
- Proficiency in Google Suite
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Salary : $18 - $24