GME Program Coordinator, Internal Medicine-Nephrology

Job Description

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.

Coordinate the fellowship program in conjunction with fellowship director; maintain compliance with all ACGME accredited Fellowship Program regulations and providing full support to the Division Director.

Responsibilities

Responsibility for receiving and maintaining fellowship applications (50-60 ), communicating with interested applicants about the application process, setting up candidate's interview dates and itineraries for visit.

Organizing rank list and submitting the final rank list to NRMP

Initiating all the hiring paperwork for the accepted fellows to include all HR documents, assist with international fellows visa and licensing requirements as necessary, organize welcome packets, and working with the Hospital GME Office and HR Offices. Oversee processing of all graduating fellow's paperwork.

Order supplies and organize badges, lab coats, and any necessary equipment.

Preparation of annual contracts for fellows, processing all licensing, privileging, script pads, badges, keys, pagers, Computer Access training as well as organizing orientation schedules with GME, DOM, the Division, and VA.

Working within the program to compile, organize, and maintain fellow related schedules to include: call schedule, conference schedule, procedure log, clinic and rotation schedules, and evaluations.

Coordinating with GME to assure that ACGME guidelines are met for accreditation purposes.

Entering and maintaining AMION for both attending and fellow schedules.

Facilitate quarterly fellowship evaluation committee meetings, quarterly fellowship research committee meetings and semi-annual evaluations, uploading necessary evaluations.

Attendance at the monthly Program Coordinator and Program Director meetings held by the GME office.

Oversee on-call schedule updates in Qgenda and manage schedule changes due to sick days, PTO, or other adjustments.

Review block schedules and coordinate monthly with the admin staff at the VA, Hoxworth clinics, etc.

Working with Fellowship program director in preparation for upcoming Accreditation Site Visits for the Department, Division. This involves adherence to program guidelines and regulations. Updating all fellowship program documents to include: curriculum, rotation schedules, call schedules, goals and objectives of the training program.

Provide full support to the Division Director including calendars maintenance, travel arrangements, filing, conference calls, scheduling meetings, website updates, assist in the faculty recruitment process and any other duties that may be needed.

Responsible for organizing bi-monthly faculty meetings, annual faculty retreats and annual fellow retreats.

Schedule and proctor ITE exams over 2-3 days in the Spring

Perform other duties as assigned.

Qualifications

Minimum Required: High School Diploma or GED required. Associate's Degree preferred. | LICENSE & CERTIFICATION: N/A. | Minimum Required: A minimum of three years program management experience preferred.