PROJECT MANAGER - HEALTHY START

Job Role Summary

Manages day-to–day operations of Indianapolis Healthy Start. Prepares grant applications and reports, administer budgets and contracts, manages staff, and monitors program progress. Plans, designs and implements administrative systems and procedures to provide for the optimum operation of the program office and interface with grantees. Evaluates administrative policies and practices of participating agencies in regards to purchasing, accounting, and personnel to ensure continuity with Corporation practices and the program guidelines. May recommend changes to agency directors.

Associated Job Duties

• Implements/monitors Indianapolis Healthy Start services between the Indianapolis Healthy Start providers and agencies
• Reviews/determines the propriety of reimbursement requests from the various Indianapolis Healthy Start subcontracting agencies in accordance with guidelines from the funding agency and/or the Health & Hospital Corporation
• Directs/reviews the preparation of routine or special reports required by the funding agencies or by the Corporation. Responsible for the accuracy and timeliness of these reports.
• Designs/carries out special analysis as required evaluating fund applications and coordinating services
• Monitor Core Services for strengths and weaknesses
• Initiates/arranges meetings with various health care agencies, providers, and community groups as necessary to present program information and ensure adequate input into decision-making
• Promotes/maintains excellent channels of communication with agency medical and administrative staff, administrators, state and federal planning agencies, various community groups, etc
• Inform the Maternal & Child Health Administrator of general progress in accordance with specific objectives and goals through verbal and written reports submitted as requested during the course of program year, and recommends for approval major policy/program changes to enhance operations

Associated Job Duties Cont'd

• Provide annual Work Plan for program per budget year
• Oversee designated staff on updating IHS policy and procedures
• Oversee scopes of work for subcontracted employees
• Oversee data information collection and reporting
• Attends Healthy Start and Indianapolis Healthy Babies Consortium meetings
• Maintains confidentiality of all client records and information as specified by the Health Insurance Portability and Accountability of Act of 1996
• Trained at the appropriate National Incident Management System (NIMS) and Incident Command System (ICS) level
• Participate in Public Health Emergency Preparedness exercises and in the response to public health emergencies as directed
• Participate in a minimum of two H.O.P.E. events totaling a minimum of (8) hours annually
• Performs other duties as assigned

Qualifications

• Completion of a Baccalaureate degree in Public Health, Business Administration, Social Sciences or a related field, Master’s degree preferred
• Previous extensive experience in a responsible position involving grant and project management, supervision and decision-making in a health/public administration setting (1-3 years)

Licenses/Certifications Required

• Bachelor's degree
• Valid Indiana driver's license

Knowledge, Skills & Abilities

• Communication skills for a wide variety of contacts
• Extensive knowledge of the health field
• In-depth knowledge of management principles and practices
• Ability to prepare/administer budgets and contracts
• Ability to manage staff
• Analyze a large number of variables in complex problem-solving and decision-making situations

Working Environment

• Must be able to lift up to 20 pounds.
• Sitting for long periods of time.
• Continuous use of hands on the computer monitor
• Local travel to subcontractor sites, MCPHD District Offices, clinics and community agencies.
• State travel to national conferences and conventions in Washington, D.C. and other hosting states.