Senior Executive Assistant

Division : Eskenazi Health

Sub-Division : Hospital

Req ID : 22477

Schedule : Full Time

Shift : Days

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.

Job Role Summary

Reporting directly to a Chief Level Executive and / or Senior Leadership Team Member. This position is responsible for providing senior executive level administrative support to leaders within one of these categories. The Senior Executive Assistant proactively contributes to Eskenazi Health's mission : Advocate, Care, Teach and Serve with special emphasis on the vulnerable population of Marion County; and models Eskenazi Health's values of Professionalism, Respect, Innovation, Development and Excellence.

Essential Functions and Responsibilities

A Senior Executive Assistant at Eskenazi Health will be an integral part to the support of our executive level team members. This role will provide direct administrative support that includes secretarial, administrative and support services with little or no supervision. They will be responsible for a variety of duties including, but not limited too :

• Responsible for correspondence, telephone coverage, calendar maintenance, and special projects
• Creates databases and prepares and manages Excel spreadsheets as requested
• Attends meetings and prepares minutes as requested
• Maintains electronic and paper files, including employee records
• Schedules use of conference rooms
• Researches, gathers, and / or compiles information as required by the executive leader
• Assures travel arrangements are properly scheduled and meet the needs of those individuals traveling
• Assures meeting materials are prepared and ready for review prior to meetings
• Prepares error-free correspondence, which may or may not require the personal attention of the executive leader
• Receives and screens inquiries (phone, mail, e-mail and in person) utilizing appropriate judgment in responding or referring to other staff or to Eskenazi Health executive
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans as needed

Job Requirements

A qualified candidate will have a Bachelor's degree in Business administration or related field with at least two years of office administration or related experience. In lieu of a degree, eight years directly related to administrative support experience preferably supporting at the executive level. Additionally, successful candidates will have a proven ability to handle confidential information with discretion and will have strong organizational and prioritization skills.

Eskenazi Health Benefits

Eskenazi Health proudly offers a robust, competitive benefits package containing both traditional and more nontraditional benefits. The information below provides quick highlights to our various offerings available to employees of Eskenazi Health :

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the only verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.