Office Administrative Assistant

Office Administrative Assistant 

JOB DESCRIPTION SUMMARY

The File Maintenance Administrative Assistant is responsible for general office, filing and mail room administration. The ideal candidate will handle a wide range of administrative related tasks, work with both paper documents and electronic files, and do routine tasks like data entry, organization, cross-referencing, scanning, copying and retrieval. The person is exceedingly well organized and will handle multiple priorities and meet deadlines as required.

This position reports directly to the Operations Manager

*Office Hours: Monday – Thursday, 8:45am-5:30pm Friday, 8:30am-4pm

*Hours subject to change based on the needs of the business.

ESSENTIAL JOB FUNCTIONS

·         Responsible for general office administration, filing and mail room maintenance: assume responsibility for maintenance of office supplies, equipment, including computers, copy machines and fax machines

·         Perform administrative tasks, such as completing paperwork, answering phone calls, filing and maintaining records

·         Routinely use Microsoft Word, Excel and PowerPoint to complete administrative tasks

·         Handle sensitive, confidential information and tasks with tact, discretion and diplomacy

·         Other duties as assigned

REQUIREMENTS

·         Professional appearance and conduct (i.e., no jeans, stretch pants/tights, or ripped clothing)

·         Computer and technology savvy; previous Microsoft Office experience

·         Excel (intermediate - advanced level)

·         Strong communication and interpersonal skills

·         Detail oriented

·         Ability to work in a fast-paced environment

·         Highly motivated

·         Analytical thinker

·         Quick learner

·         Flexible

·         Punctual (*very important to role) 

·         Willing and able to multi-task

QUALIFICATIONS 

·         Previous work experience in File Maintenance, Data Entry, Customer Service and Administrative Assistance

·         Highly energetic individual, who has a positive, can-do attitude, with ability to multi-task and demonstrate effective time management skills

EDUCATION & EXPERIENCE

·         High School Diploma

·         Minimum 2-years working experience in the following: Word, Excel (Intermediate Level), Data Entry, File Maintenance, and Administrative Assistant

PREFERRED

·         Certified Excel user a plus

Salary : $18