Executive Assistant

• Provide day-to-day administrative support with proven attention to detail and sound judgement in a timely manner consistent with the highest level of performance and professionalism
• Effectively communicate with C-suite executives, their executive assistants and colleagues
• Management of the executive’s calendar and meeting scheduling, exercising judgement to ensure conflicts are prioritized effectively
• Be a workflow manager by knowing when deliverables are due, and deadlines are met
• Proactively reach out to colleagues across the organization to obtain necessary information and materials
• Plan onsite meetings with internal and external stakeholder, and manage logistics, including schedules/agendas, addressing technology requirements, virtual meeting links, meeting materials, catering, etc.
• Handle sensitive and confidential information with the utmost of discretion
• Maintain a high level of organization and attention to detail
• Work independently, take initiative, anticipate needs and problem solve proactively
• Coordinate domestic and international travel and process expense reports
• Create a welcoming environment for guests and employees
• Contribute to ad-hoc projects as needed
• Monday – Friday 8:00 am-5:00 pm CST

• High school diploma or GED
• 5 years of experience as an administrative professional supporting C-Suite level executives including managing multiple tasks/calendars for leadership or travel arrangements and creating and submitting expense reports for meetings and events, office documentation and supplies, confidential and sensitive information per policies
• 5 years of experience with Microsoft suite of applications (Outlook, Word, Excel, PowerPoint, Teams)
• Experience successfully collaborating with peers and colleagues in a team environment

• Immediate enrollment in Health Insurance

• Dental Insurance
• Life Insurance
• Employee Assistance Program (EAP)
• Access to Investment Accounts
• Career and educational tools within our Ingenovis ACT (Advocacy) Program

Salary : $26