Office Assistant & Tribal Court Clerk

Job Title:

Full Time Office Assistant & Tribal Court Clerk

Location:

Fairbanks, Alaska

Job Summary:

Healy Lake Village Council is looking for an Office Assistant & Tribal Court Clerk to join our Fairbanks team. Time will be split between office assistant duties and tribal court clerk duties as the need arises. The office assistant will play a critical role in keeping the office a positive, welcoming and productive environment. The tribal court clerk will assist with filing petitions to the tribal court, scheduling and preparing for tribal court hearings, and filing court documents. Between these roles, you will get the chance to interact with all levels of staff, tribal council, tribal members and clients. Here at Healy Lake Village Council, we work hard to support our tribal members and the community we serve.

Responsibilities:

Office Assistant:

• Overseeing clerical tasks, such as sorting and sending mail, printing, scanning, and filing

• Preparing and editing letters, reports, memos, flyers, templates, and emails

• Arranging meetings, appointments, and travel

• Keeping an inventory of office supplies and ordering new materials as needed

• Running errands as needed, including transporting tribal members to appointments

• Answering phone calls, taking and delivering messages

• Ensuring the office is running smoothly

• Recording meeting minutes as needed

Tribal Court Clerk:

• Assist tribal members file petitions to the court

• Schedule and prepare for court hearings, coordinate with judges

• Ensure all court files are secure and filed correctly

Requirements and Skills:

• Ability to handle sensitive and confidential information

• Excellent written and verbal communication skills

• Strong customer service skills & phone etiquette

• Strong attention to detail, prioritization and problem solving skills  

• Organization, ability to multitask efficiently and meet goals and deadlines 

• Ability to effectively use basic office equipment and office programs 

• Must be able to travel occasionally for training/conferences/continuing education

• Must have a valid Driver’s License

• Must be able to pass a drug test and background check

• High school diploma or GED equivalent 

Email your resume to marie.haley@healylake.org to apply.