What are the responsibilities and job description for the Manager, Grants position at Heart of Florida United Way?

Job Description

POSITION SUMMARY

Partner with leadership to research, secure, and manage grants, ensure compliance, and meet funding goals while supporting submissions, monitoring, and capacity-building efforts.

KEY RESPONSIBILITIES & ESSENTIAL DUTIES OF POSITION

An individual must be able to perform each essential duty listed below at a satisfactory level :

Partner with the Director of Grants Administration and other leadership to set measurable goals for grants and contracts to facilitate revenue forecasting.
Develop innovative strategies to secure grants and cultivate relationships, including government entities, corporations, and foundations.
Maintain and update a comprehensive prospect spreadsheet of targeted funding sources and opportunities by conducting thorough research using the grant search subscription and additional resources.
Manage grant prospects and contracts, including preparation of monthly reports.
Support the Quality Assurance Committee meetings (scheduling meetings, managing attendance, preparing materials, and contributing to meeting notes).
Gather and analyze grant reporting data to evaluate outcomes, identify trends, and provide recommendations to ensure grant objectives are met and funds are efficiently utilized.
Train on program grant development procedures to ensure processes are consistently utilized throughout the organization.
Process the intake of sponsorship requests.
Manage the entire grant submission process, including research, compiling materials, gathering support letters, and collaborating cross-functionally to ensure successful applications.
Review contracts for deliverables and report schedules, update the compliance calendar, and ensure timely submission of required documents.
Implement and maintain policies and procedures for Grants Administration to ensure overall HFUW operational excellence.
Ensure adherence to all organizational policies and procedures, staying informed about updates, and promoting compliance within the team.
Collaborate with other departments to ensure consistent brand representation.
Support timely recording and recognition of grant awards.
Support capacity building for pass-through grant providers, ensuring compliance with deliverables, reporting, technical assistance, and training.
Coordinate grant monitoring requests from funders and assist in facilitating monitoring visits.
Maintain client and staff confidentiality and adhere to HIPAA, FIPA, PHI, PII requirements.
Provide back-up support to Grants Administration team.
Contribute to overall organizational success by performing other duties and responsibilities as assigned.

JOB REQUIREMENTS

Job requirements include :

Associate degree or equivalent combination of experience and education may be considered in lieu of degree. Bachelor’s degree preferred.

Three to five years of experience in non-profit, fundraising, or grant writing experience required.

Strong networking skills with diverse stakeholders preferred.

Intermediate experience with Microsoft Office required.

Database experience preferred.

Ability to edit, complete, and assemble reports.

Attention to detail and accuracy.

Ability to multi-task and work in a fast-paced environment.

Ability to work independently with minimal supervision required.

Strong communication skills, both written and orally, required.

Strong proofreading skills required.

Ability to utilize critical thinking and problem-solving skills.

Ability to utilize organizational skills effectively.

Must have access to a private, secure, and stable high-speed internet connection.

Must have access to a quiet, confidential workspace.

COMPETENCY REQUIREMENTS

Communications - Ability to communicate effectively.

Business Ethics - Ability to work with integrity and ethics.

Judgment - Ability to use sound judgement.

Initiative - Ability to take initiative.

Teamwork - Ability to work in a team environment.

Problem Solving - Ability to identify and resolve problems.

Planning & Organization - Ability to plan and organize work activities.

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.

PHYSICAL DEMANDS

Physical demands include :

Constantly remaining in a stationary position, often sitting or standing for prolonged periods.

Constantly communicating with others to exchange information through speaking, hearing, reading, and writing.

Constantly repeating motions and fine manipulation that may include the wrists, hands and / or fingers. Ability to type using a keyboard.

Constant use of standard office equipment such as the telephone and / or headset, copier, and computer.

Constantly assessing the accuracy, neatness and thoroughness of the work assigned.

Constantly viewing information on a computer screen.

Occasionally traveling to the office or offsite location.

Occasionally lifting and moving of items weighing up to approximately 20 pounds.

WORKING CONDITIONS

Working conditions include :

Hybrid inside working environment.

Occasional early mornings, evenings, and weekend hours.

High level of long periods of concentration.

Frequent interactions with internal and external customers.

Reliable transportation required.

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