Preschool Enrollment Administrator (Escondido)

NOTE: TO BE CONSIDERED FOR THIS POSITION, YOU MUST APPLY ON OUR CAREER SITE: https://hbmpaa.bamboohr.com/careers/174

Heartbeat Music and Performing Arts Academy strives to create a nurturing environment where young children can learn and grow through a comprehensive curriculum that includes music and arts education. By blending traditional education with creative expression, the academy aims to foster a well-rounded educational experience that promotes cognitive, emotional, and social development in infants to preschool-aged children.

Definition
Under the direct supervision of the Site Director, the Preschool Enrollment Administrator will be responsible for implementing the Family and Community Services of the agency to ensure adherence with the California Department of Education, Code of Federal Regulations, Title 5 Funding Terms and Conditions, program requirements for General Center Based Child Care (CCTR), State Preschool (CSPP), Child and Adult Care Food Program (CACFP) and Heartbeat Music & Performing Arts Academy’s Preschool 4 the Arts policies and procedures as specified for eligibility certification and family data file documentation, admission policies and procedures, family fees, due process requirements and information to share with the parents.

The essential responsibilities of the Preschool Enrollment Administrator include ongoing recruitment, enrollment, and timely replacement of eligible children according HBMPAA’s timelines to ensure each assigned center reaches 100% enrollment and maintain 95% average daily attendance. Responsible for the daily monitoring and tracking of children attendance and meal count records, daily entry of child/family data within agency adopted automated record keeping system and working directly with collaborative partners to ensure families qualify for services under multiple funding sources.

The Preschool Enrollment Administrator is assigned to assist the Site Supervisor to ensure the daily activities and practices s/he implements adheres to the regulations, policies, and procedures of all regulatory entities which governs HBMPAA’s Preschool 4 the Arts program.

Responsibilities

• Work in conjunction with childcare partners to review the eligibility of families for services ensuring families meet the criteria set forth by all funding sources for family need an eligibility for services.
• Coordinate and participate in recruitment related activities to ensure full enrollment ass per contract funding award.
• Complete ongoing enrollment of families to ensure assigned site has reached 100% enrollment

Assist families at time of enrollment with the following:

• Completion of Ages and Stages Questionnaire – Social Emotional
• Reviewing information regarding typical and atypical child growth and development and orienting families regarding the identification and referral process for children with suspected disabilities and/or developmental delays
• Reviewing the agency’s Parent Handbook to ensure family’s understanding of agency’s policies
• Discussing with parents the opportunities for family engagement and partnership
• If feasible, assist with translation of enrollment packet
• On a weekly basis maintain system for tracking enrollment, transitioning of children, and recertification of families.
• Establish Family Fee File for Business Staff certification prior to completion of Notice of Action – Services Notification
• Ensure each family is afforded due process by completion Notice of Action prior to service changes. Update family file within automated record keeping system within specific timeline.

Completing and maintain program reports in accordance with specific timelines, which include but are not limited to:

• Childcare and Food Program Meal Benefit Roster
• Community Care Licensing Facility Roster
• HBMPAA’s Preschool 4 the Arts Program Family Data
• Bi-monthly Family Services Activity Reports
• Daily review attendance and meal count records. Conducting timely follow up of child absences and/or discrepancies of attendance (i.e., Notice of Action approved hours of services versus actual time of arrival and departure or days of services).
• Completing monthly review of Family Needs Assessment to track and document progress of goals attainment status of social services and other resources to address family needs.
• Update and review Family Action Plans documenting referrals/services provided within Family Partnership Agreement monthly.
• Maintaining and updating Family Files (hard copy and electronic data). Submit family related reports monthly.
• In conjunction with the assigned Site Supervisor, coordinate quarterly Parent Advisor Committee meetings (PAC).
• Participate as required in Parent Conferences and Student Study Team.
• Ensure a timely Transition Plan implementation and participating as member on Transition Team at assigned site(s).
• Assist with Family Files warehousing at the close of each year.
• Participate I program evaluations and completing reports as required.
• Participate in HBMPAA community events as needed.
• Attend scheduled meetings and trainings as needed.
• Other related duties as assigned.

Minimum Qualifications

• Bachelor's degree in Business or Social Work is required.
• Verification of completion of 3 semester units of accredited college course work related to children and families with a grade of “C” or better, a plus.
• Within three months of employment New Hire Family Support Services must demonstrate successful completion of trainings required that are related to Community or Family Engagement and required skills for the position, specifically computer literacy and effective professional writing.
• Must complete 8 hours of Health and Safety training. Additionally, the Infant Teacher must complete Mandated Reporting Training, CPR, and First Aide Training.
• Must be computer literate, highly proficient in oral and written English, Bi-lingual preferred.
• Physical clearance (Physical and TB Screening) and Background Clearance required prior to start of employment.

NOTE: TO BE CONSIDERED FOR THIS POSITION, YOU MUST APPLY ON OUR CAREER SITE: https://hbmpaa.bamboohr.com/careers/174

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $23 - $24