Senior Facilities Coordinator (On-site)

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFR_CT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFR_CT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

Heartflow is a VC-backed company that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 400,000 patients worldwide.  

The Senior Facilities Coordinator is responsible for providing direct support to managing the HeartFlow facility and office (office management). Provides support and assistance to those responsible for general maintenance and repair of fixtures, furnishings, equipment, and overall office facilities. Plays a key role as the primary point of contact for guests and employees entering the HeartFlow facility. Coordination of facilities services and interfaces with relevant vendors. Has a basic knowledge of electrical, plumbing and basic carpentry required to assist with the installation and maintenance of property.

Job Responsibilities:

• Act as main point of contact for facility management
• Maintain building cameras and badge access
• Answer calls, screen caller regarding the purpose of the call, and transfer to the appropriate company contact.
• Receive and sort all daily mail, packages, deliveries and
• Maintain kitchens, meeting rooms and copy rooms in office
• Order, receive, stock and distribute food and office supplies, as well as track and submit expense reports.
• Facilitates preventative maintenance activities for HVAC, Fire Alarm, Fire Suppression, Generator, Building Infrastructure, etc., as needed.
• Arrangement/movement of furniture, equipment, supplies or meeting rooms in support of meetings, trainings, or other planned events.
• Assist with the preparation of cost estimates for maintenance and repair work; forecast materials needs and order supplies.
• Coordinates and schedules facilities related
• Identifies potential vendors for services as required and facilitates a competitive bidding process.
• Perform furniture repair, assembly and
• Provide support for the installation and maintenance of audiovisual
• Hang and/or install pictures, window covering, AV equipment, or other tenant provided items.
• Coordinates or assists with general maintenance/repairs of facilities which may include: basic carpentry items, doors, flooring, install of partitions or drop ceilings; installation and replacement of electrical conduit, controls, switches, outlets, light fixtures; repairs to plumbing fixtures, water pumps, and water lines.
• May assist with design and execution of remodeling
• Read, interpret, and work from sketches, diagrams and blueprints, with the assistance of management.
• Attend meetings and training as
• Serve as backup for receptionist as
• Perform other duties as assigned

Skills Needed:

• Basic carpentry, electrical, plumbing
• Building maintenance and repair skills learned from experience and/or
• Professional demeanor and good organization skills

Education Requirements and Work Experience:

• Graduation from high school or GED equivalent and/or two years of progressively responsible mechanical or building maintenance and repair experience, or
• Or satisfactory completion of a recognized apprenticeship
• Additional qualifying experience may be substituted on a year for year basis for the required education.

A reasonable estimate of the base salary compensation range is $58,000 to $75,000 per year. This position is eligible for cash bonus and stock options.