What are the responsibilities and job description for the Senior Executive Assistant - CEO position at Hearth, Patio & Barbecue Association?
As we continue to elevate the experience of our members, we are looking for an adept and mature Executive Assistant to provide high-level support to our President & CEO. This position is not a stepping-stone position; You are a trusted business partner and ready to help make big goals happen! POSITION OVERVIEW We are seeking an Executive Assistant who is highly organized, proactive, and adaptable—someone who can seamlessly balance both independent tasks and collaborative work directly with the CEO. You will be the cornerstone of the executive office, ensuring that our leader is prepared and organized for success. Anticipate scheduling conflicts and adjust as needed while prioritizing urgent matters. Travel Planning & Logistics : Organize travel arrangements, accommodations, and transportation. Prepare travel agendas to ensure the executive is well-prepared for meetings, events, and site visits. Meeting Preparation & Follow-Up : Prepare meeting agendas, create PowerPoints, gather necessary materials, and ensure that the CEO is fully equipped for meetings. Help the CEO and the organization create and keep impeccable agreements. Screen emails, phone calls, and other messages, responding when appropriate, or escalating as needed. Project Management & Prioritization : Support high-priority initiatives and projects, helping to organize and execute them smoothly. Collaboration with Executive Team : Work closely with the CEO, executives, and department leaders to ensure seamless communication and alignment. protects the culture and resources of the executive and the team. QUALIFICATIONS Experience & Maturity : 10 years of experience as an Executive Assistant supporting senior executives, ideally in a fast-paced, high-demand environment. Comfort in managing diverse projects and shifting priorities. Proficient in Microsoft Office Suite and various digital tools for calendar management, project management, and communication. Accustomed to working virtually with asynchronous and synchronous communication, ideally through Slack or Microsoft Teams. Experience working remotely preferred. As a member of our team, you will have the opportunity to expand your thinking and skills, take on new challenges, and contribute to meaningful projects. If you are a highly organized, adaptable, and growth-oriented Executive Assistant who thrives in a fast-paced, collaborative environment, we want to hear from you. Work travel required up to 10% of the time. The EA will manage in-office tasks once a week and manage in-person meetings in and near Arlington 4-7 times per month, sometimes on short notice. Benefits :
- Health insurance
- Group life insurance
- Long-Term disability
- Short-Term disability
- Dental Insurance
- Vision Insurance
- 401k retirement plan
- Paid time off
- Work-from-home with 4-7 days a month in our Arlington, VA office including weekly check-in’sPandoLogic. Category : Administrative, Keywords : Executive Secretary, Location :
