Executive Assistant

Job Duties

· Heartland Supported Living, Inc. payroll duties including but not limited to:

o Print and save payroll reports.

o Calculate staff hours, mileage and training hours.

o Enter all payroll data into the payroll program.

o Add, Edit and remove employees within the payroll program.

o Submit it to the CEO when complete.

o Handle all garnishment related mail.

· Data entry in QuickBooks.

· Pay company and consumer expenses.

· Keep all social media accounts for Heartland Supported Living, Inc active and engaging with a minimum of two relevant posts per week.

· Maintain the company website to ensure all information is accurate.

· Develop Invoices and send to appropriate recipients.

· Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

· Manage administrative travel including registration for events, hotel accommodations, etc.

· Back up for reception area when necessary.

· Assist in planning company events.

· Schedule meetings and send out reminders when needed.

· Filing.

· Other duties as assigned.

Required Skills and Qualifications

· Four or more years of experience in an administrative assistant role.

· Working knowledge of QuickBooks.

· Proficient in using Microsoft Office.

· Ability to be discrete and maintain confidential information.

· Excellent time management and organizational skills with the ability to prioritize tasks effectively.

· Capable of maintaining professional composure in stressful situations.

· Strong verbal and written communication skills.

· Proactive and self-directed.

· Expresses solutions when problem solving and decision making.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $45,000