What are the responsibilities and job description for the Director of Payroll position at Heartshare Human Services Of New York?
Position Summary
We are seeking an experienced and dynamic Director of Payroll to lead and oversee payroll operations across multiple entities within the organization. This role requires an expert with a proven track record of managing complex payroll systems, ensuring compliance, and driving process improvements. The Director of Payroll will manage a team of 3 to ensure the timely and accurate processing of payroll for all staff. Experience with Paycom is highly preferred.
Responsibilities
- Oversee and manage payroll processing for four (4) separate payrolls across multiple entities within the organization.
- Ensure timely and accurate payroll processing for all employees, in compliance with federal, state, and local laws and regulations.
- Supervise and lead a payroll team of 3.
- Provide coaching, mentoring, and development opportunities to enhance team performance and maintain a high-functioning payroll department.
- Collaborate closely with HR, Fiscal, and other departments to ensure payroll data is accurate and up to date.
- Ensure proper documentation and audit trails are maintained for all payroll-related transactions.
- Stay updated on payroll regulations and ensure compliance with any legislative changes.
- Develop and implement efficient payroll policies, procedures, and systems to streamline operations.
- Resolve payroll issues and discrepancies quickly and accurately.
- Manage and maintain payroll-related records, including timekeeping, garnishments, deductions, and benefits.
- Utilize Paycom for payroll processing and report generation.
- Assist with payroll-related audits and provide necessary reports and documentation as needed.
Knowledge, skills and abilities
- Excellent verbal and written communication skills.
- Thorough knowledge of financial and legal best practices and requirements with a proven ability to provide sound and ethical financial counsel to executive leadership.
- Thorough understanding of and personal involvement with payroll/ HRIS systems and methodologies of payroll administration.
- Strong critical thinking skills.
- Strong analytical skills with a detail-oriented mindset.
- Excellent organizational skills.
- Strong supervisory and leadership skills.
- Demonstrated experience managing a team, with proven leadership and coaching skills.
- In-depth knowledge of payroll regulations, tax laws, and compliance at the federal, state, and local levels.
- Excellent communication and interpersonal skills, with the ability to collaborate across departments.
- Proficiency in Microsoft Office Suite, particularly Excel, and experience with HRIS and payroll systems.
- Strong problem-solving abilities and a proactive approach to identifying and resolving payroll issues.
Qualifications
- Bachelors degree in finance, Accounting, or a related field.
- 10 years of experience in payroll management, with a strong background in processing payroll for multiple entities or companies.
- Experience working in a nonprofit environment.
- Certification in Payroll (e.g., CPP) is a plus.
- Experience with Paycom is highly preferred.
Benefits
What we offer once YOU join our growing family:
At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:
- Paid time off (holidays, vacation in accordance with school calendar, sick and personal)
- Professional development opportunities
- Team environment
- Medical and dental benefits
- Employer-paid life insurance
- Optional insurance (life, disability, etc.)
- 403(B) retirement plans
- Flexible spending account (dependent care, medical, parking, and transit)
- Employee assistance program
HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to Leaves@heartshare.org.
About HeartShare
Who WE ARE:
For over one hundred years, HeartShare has dedicated itself to improving the lives of people needing special services and support. The HeartShare team, now 2,100 employees and growing, helps individuals develop to their fullest potential and lead meaningful and enriched lives.
To learn more about HeartShare, please visit our website at www.heartshare.org or follow us on Twitter LinkedIn YouTube Instagram Facebook
