What are the responsibilities and job description for the Bookkeeper position at Heartstone Inc.?
Bookkeeper Job Description
Position: Bookkeeper
Location: Wichita, KS
Employment Type: Full-Time
Reports to: President
Overview:
We are seeking a detail-oriented and highly organized Bookkeeper to join our team. This role will be responsible for maintaining accurate financial records, tracking job costs, and ensuring smooth financial operations. The ideal candidate will have experience in construction accounting, cost tracking, and working with project managers to ensure accurate financial reporting.
Key Responsibilities:
- Financial & Job Cost Accounting: Track all job costs, ensure accuracy, and assist with weekly job cost reports and reconciliations.
- Accounts Payable & Receivable: Maintain up-to-date AR/AP, help follow up on outstanding receivables and ensure proper recording of all income and expenses.
- Invoicing & Pay Applications: Assist with invoicing and pay applications.
- Compliance & Documentation: Coordinate with vendors and subcontractors on W-9s, 1099s, COIs, and compliance documents.
- Bank & Credit Card Reconciliation: Perform monthly reconciliations for financial accuracy.
- Tax Compliance: Ensure sales tax/use tax compliance, manage and track tax exemptions, manage federal and state payroll tax payments, and assist CPA with year-end tax filings.
- Insurance & Licensing: Keep records for insurance audits and monitor licensing and bonding requirements.
- Financing & Asset Management: Assist in setting up financing for vehicle and equipment purchases and structuring financial reports for banking needs.
- Records & Documentation Systems: Assist in developing better financial documentation storage and retrieval systems.
- Staff Training: Help train internal staff on proper documentation processes.
- Payroll Support: Assist in processing payroll, tracking labor costs, and ensuring multistate payroll compliance. Ensure certified payroll and AASHTOWare compliance.
Qualifications:
- 3 Years Experience in Construction Specific Accounting REQUIRED.
- Proficiency in QuickBooks Desktop (or similar accounting software).
- Strong Understanding of Job Costing & Project-Based Accounting.
- Excellent Attention to Detail & Accuracy.
- Ability to Work Independently & Meet Deadlines.
- Effective Communication Skills & Problem-Solving Ability.
Why Join Us?
- Competitive Pay
- Fast-Paced, Growth-Oriented Work Environment
- Opportunity to Play a Key Role in a Scaling Business
Job Type: Full-time
Pay: $45,000.00 - $68,000.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Kechi, KS 67067 (Required)
Ability to Relocate:
- Kechi, KS 67067: Relocate before starting work (Required)
Work Location: In person
Salary : $45,000 - $68,000
