What are the responsibilities and job description for the ACCOUNTS PAYABLE (AP) ASSOCIATE position at Heatherwood?
For more than 75 years, Heatherwood has been committed to building upscale residential rental communities, commercial properties, and luxury urban spaces. Our commitment to quality constructions, striking designs, and providing exemplary service, makes us one of the most highly regarded leaders in the industry. Additionally, we offer a competitive benefits package including health & dental, and vision insurance, 401(k), and paid PTO.
We're looking for an Accounts Payable (AP) associate to join the team. The Accounts Payable Associate is responsible for managing and processing vendor invoices, expense reports, and payments in a timely and accurate manner. This role ensures compliance with company policies and procedures while maintaining strong relationships with vendors and internal stakeholders.
Requirements:Accounts Payable & Yardi BillPay:
- Process and manage Vendor invoices, payments, and reconciliation using Yardi BillPay.
- Monitor payment status, troubleshoot issues, and ensure compliance with company policies.
- Review and resolve discrepancies in vendor payments and statements.
1099 Filing & Compliance:
- Ensure proper classification of vendors for 1099 reporting.
- Assist with year-end 1099 preparation and filing, ensuring compliance with IRS regulations.
- Collect and maintain W-9 forms from vendors.
Vendor Setup & VendorCafe Management:
- Manage new vendor setup and onboarding in Yardi and VendorCafe.
- Verify vendor compliance, including insurance & tax documentation.
- Maintain accurate and up-to-date vendor records.
- Assist vendor with VendorCafe registration and troubleshooting issues.
Qualifications:
- 3 years of experience in Accounts Payable.
- Hands-on experience with Yardi BillPay, 1099 filing, and VendorCafe are required.
- Strong understanding of AP processes, vendor management, and compliance.
- Poficiency in Microsoft Excel & Accounting software.
- Detail-oriented with strong problem-solving and organizational skills.
- Ability to work independently and in a team environment.
- Experience in real estate or property management industry is a plus
Education:
- Bachelor's degree in Accounting, Finance, or related field preferred
- Associate's degree with relevant experience may be considered
