What are the responsibilities and job description for the Accounts Payable (AP) Associate position at Planet Nugg?
Accounts Payable Associate
- Farmingdale, NY
- Full-Time
Job Description
We are seeking a detail-oriented Accounts Payable Associate to join our company. The ideal candidate will have solid experience using QuickBooks Online and will be responsible for the company’s accounts payable processes, ensuring timely and accurate processing of invoices, vendor payments, and reconciliations.
Key Responsibilities:
Invoice Processing:
- Review and verify invoices for accuracy.
- Enter invoices into QuickBooks Online and ensure proper matching with payments.
- Maintain a systematic and organized filing system for all vendor invoices and payments.
Vendor Payments:
- Process payments to vendors via checks, ACH, or credit cards.
- Track payment due dates to ensure timely payments and maintain positive vendor relationships.
- Reconcile vendor accounts and resolve any discrepancies.
Account Reconciliation:
- Reconcile accounts payable sub-ledger with general ledger monthly.
- Assist with month-end and year-end closing procedures.
Record Keeping & Reporting:
- Maintain accurate records of all accounts payable transactions in QuickBooks Online.
- Generate accounts payable reports and assist with financial audits as needed.
- Assist in the preparation of financial reports, including cash flow projections and vendor payment summaries.
Communication & Support:
- Communicate effectively with vendors, internal departments, and management to resolve any issues or inquiries.
- Provide support to management and assist with ad-hoc projects as needed.
Compliance & Internal Controls:
- Ensure compliance with company policies and procedures as well as industry regulations.
- Maintain confidentiality and security of financial records.
Qualifications:
- Proven experience as an Accounts Payable Associate or in a similar accounting role.
- Strong knowledge and experience with QuickBooks Online is required.
- Basic understanding of accounting principles and financial statements.
- Proficient in Excel, Word, Google Workspace drive
- Excellent attention to detail and accuracy in data entry.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Ability to communicate professionally and work collaboratively with internal teams and external vendors.
- Knowledge of payroll systems or experience with other accounting software is a plus.
Education & Experience:
- Associate's degree in Accounting, Finance, or a related field (or equivalent work experience).
- Minimum of 2 years of experience in accounts payable or a similar accounting role.
Company Overview: Planet Nugg is growing cannabis company looking to expand its finance team. We offer a collaborative work environment and opportunities for career growth. If you are a self-motivated individual with a strong background in accounts payable and QuickBooks Online, we encourage you to apply.
