Accounts Payable Coordinator

JOB SUMMARY:

The Account Payable Coordinator oversees accounts payable for all City departments, maintains vendor accounts, and ensures the integrity of the City's payment processes and procurement policies.

TYPICAL DUTIES:

• Process and verify invoices for accuracy and approval.
• Verify accuracy of general ledger account codes with invoices.
• Maintain accurate accounts payable records.
• Monitor and follow up on outstanding invoices and resolve discrepancies.
• Communicate with vendors to address inquiries and resolve issues.
• Maintain and update vendor files, ensuring compliance with company policies.
• Prepare annual IRS 1099 forms.
• Support external audits and provide necessary documentation.
• Support annual budget preparation.
• Collaborate with the Finance team to improve processes and ensure accuracy.
• Support City's P-card program.
• Process payments.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a related field

-OR-

4 years of work experience in finance, accounting, billing or a related field

-OR-

a combination of equivalent education and related experience.

PREFERRED QUALIFICATIONS:

• 2 years' experience working as an accounts payable coordinator for a government agency or other public enterprise.
• Experience working with accounts payable operations, programs, and software including government accounting software such as Pelorus.
• Proficient in Microsoft Excel and other 365 products.
• Understanding of government accounting practices.

WORKING CONDITIONS:

• Work is performed onsite in an office setting with a controlled climate.
• Potential for periodic exposure to stressful situations while working with staff and vendors.
• May require small amounts of travel to and from meetings, trainings, and conferences.

Successfully passing a pre-employment background check and drug screening is contingent on employment.

Salary : $22 - $33