What are the responsibilities and job description for the District Bookkeeper position at Heber Springs School District?
Heber Springs School District
Job Description
Job Title: District Bookkeeper
Department: Central Office/Finance
Reports to: Superintendent
FLSA: Exempt
Length of Contract: 240 days
Job Description
The bookkeeper will provide support for department functions with the specific responsibility of performing activities related to the accurate processing of authorized invoices; recording, updating, and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established practices.
Essential Duties and Responsibilities
- Assist with answering the phone
- Receive purchase orders from Superintendent, make copies, and then distribute to appropriate person
- Add/set up new vendors
- Enter vendor payments in eFinance
- Print, process, and mail Accounts Payable checks
- Prepare the Sales and Use Tax reports
- Enter fixed assets eFinance
- Maintain utility spreadsheets on a monthly basis
- Make copies of assets and include in appropriate reporting
- Prepare 1099-Misc Statements to be mailed in January
- Make copies of out of state purchases for Sales and Use Reporting
- Enter all checks into eFinance for Cafeteria account
- Perform additional duties and responsibilities as assigned by superintendent
Other Expectations:
- Working with frequent interruptions
- Workload is deadline driven
- Works in standard office and school building environments
- Knowledge of the district policies and procedures
- Daily attendance and punctuality expected
Experience/Certificates Required:
- Minimum of 3 years experience with eFinance
- CASBO/AASBO certification (or in process)
