Accounting and Payroll Assistant

Job Title: Accounting and Payroll Assistant

Reports to: Payroll and Benefits Manager

Job Summary: The Payroll and Benefits Assistant will support the Payroll and Benefits Manager in processing payroll, maintaining employee records, and assistant with basic accounting tasks. This role is ideal for a detail-oriented professional who enjoys working with numbers, systems, and employee support. This position requires accuracy, confidentiality, and a proactive approach to problem-solving.

Essential Duties And Responsibilities

Payroll & Benefits Support

• Assist in processing weekly payroll, including entering employee data, verifying timecards, and reviewing deductions.
• Maintain accurate payroll records, ensuring updates for new hires, terminations, and pay changes.
• Respond to routine employee payroll and benefits inquiries.
• Track and reconcile employee PTO and sick leave balances.
• Support benefits administration, including enrollments, terminations, and changes.
• Assist in coordinating open enrollment and communicating benefit information to employees.
• Verify benefits deductions in payroll and assist with reconciliation.
• Performs other duties as assigned.
  
  

Accounting

• Enter financial transactions in Quickbooks.
• Assist in processing invoices, payments, and tracking accounts payable.
• Prepare reports for review.
• Support the preparation of tax filing and 1099 documentation.
• Maintain organized records and ensure timely document filing.
  
  

Skills/Experience

• The ideal candidate will possess the following:
• Associate’s degree in Accounting, Business Administration, or related field preferred. Relevant experience may be considered in place of a degree.
• 1-3 years of experience in payroll, benefits administration, or accounting support preferred. Experience with QuickBooks, BambooHR, HH2, Sage 300, or ADP is a plus.
• Proficiency in Microsoft Excel. Strong attention to detail and ability to handle numerical data accurately.
• Strong organizational and communication skills, ability to handle confidential information with discretion, and ability to multitask in a deadline-driven environment.
  
  

Physical Demands

• Ability to sit with back at a 90-degree angle for several hours of the day.
• Ability to look at a computer for several hours per day.
• Full dexterity of wrists and fingers is required with repetitive motions.
• Ability to hear and speak on a standard telephone.
• Ability to occasionally lift, push, pull or carry up to 30 pounds
• Ability to regularly lift, push, pull or carry up to 15 pounds
• Ability to occasionally lift files, open filing cabinets by bending at the waist or standing on a stool as necessary.
  
  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.