What are the responsibilities and job description for the Administrator position at Heidelberg Distributing Company?
Balances delivery loads, verifies sales and deposits for the day and sends all corresponding information to accounting and banking institutions.
Essential Duties and Responsibilities & Expectations
- Reconciles all driver invoices properly according to their terms of payment.
- Verify that all payments balance with the loads.
- Verify that the total credits / payments balance the total daily sales.
- Run all daily End of Day reporting.
- Scan checks for deposit and transmission to banking institution.
- Verify deposits into cash safes with end of day reporting.
- Maintain electronic copies of delivery invoices by load in OnBase system.
- Maintain and Collect all overs and shortages for accounts and drivers from delivery loads.
- Run Misc. Debits and Credits report to verify for proper processing of Pick Up Requests.
- Run AGEING and / or DUELIST report and maintain collections.
- Maintain and collect and Accounts Receivable account and/or Chains assigned.
Qualifications and Requirements [Include Training/Certification]
Must be Dependable; must be able to work well with others, be able to multi task; complete tasks on time; have integrity in their work; organization, Accounting, Data Entry Skills, General Math Skills, Analyzing Information, Attention to Detail, Thoroughness, Reporting Research Results, Verbal Communication.
Qualifications include:
- Microsoft Excel
- Microsoft Word
- VIP
- 10 Key
Physical Requirements
While performing the duties of this job, employee is required to stand; balance; walk; climb stairs, sit; use hands to feel and handle objects, tools, or controls, including standard office equipment such as computers, phones, fax machines; reach with hands and arms; talk; hear; and have specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.
This position may constitute a “key employee” position under the Family and Medical Leave Act.
Working Conditions & Dress Code
This position operates in a professional office environment, and may include regular travel and on-site work in a warehouse environment. Expected hours of work are Monday through Friday during the Company’s regular business hours. Regular, consistent attendance is required. Dress code is business casual, closed-toe shoes recommended.
Heidelberg Distributing Company is an equal opportunity employer. We celebrate and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. The Company prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.
