What are the responsibilities and job description for the Student Affairs Coordinator position at Heidelberg University?
Description
GENERAL PURPOSE:
Reporting to the Dean of Student Affairs, the Student Affairs Coordinator is a part-time (20 hours) administrative staff position responsible for supporting multiple programmatic and administrative efforts in the division of the Student Affairs with a focus on Community Engagement (International Students, Community and Civic Engagement), Co-Parents Association Coordinator, and Administrator on call. This position facilitates programs and services to build an inclusive campus and support efforts for recruiting, retaining, and graduating students, and works collaboratively with a wide variety of administrative and academic departments to aid in the overall student experience at Heidelberg University.
SUPERVISION RECEIVED:
Reports directly to the Dean of Student Affairs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Community Engagement
- Support the compliance and developmental needs of international students as a campus Designated Officer (DO) in the SEVIS system
- Lead Civic Engagement programs (Community Service and Voter Registration)
Co-Parents Association Coordinator
- Co-lead and collaborate with the other Co-Director (Dean of Student Affairs) to establish goals and vision for the Parents Association.
- Work closely with university administrators, staff, and faculty to ensure alignment of the Parents Association’s goals with the university’s mission and values.
- Develop and implement strategies to increase parent engagement and participation in association events and initiatives.
- Plan, organize, and execute regular events and programming, including but not limited to: orientation programs, parent receptions, webinars, and networking events.
- Coordinate annual or semester-based meetings (in-person or virtual) to facilitate open communication between the university and parents.
- Oversee logistics, communications, and post-event evaluations to ensure continuous improvement.
- Create and distribute regular communications (e.g., newsletters, updates) that inform parents of important university events, deadlines, and resources.
- Utilize social media platforms to share news, promote events, and build a sense of community among parents.
- Advocate for the needs and concerns of parents within the university, providing feedback to university leadership and helping address any issues that may arise.
- Facilitate forums or focus groups to gather parent feedback on university services, policies, and programs.
General Student Affairs
- Assist across the division of Student Affairs as designated by the Dean, including but not limited to programs and services to recruit, retain, and graduate students, etc.
- Serve on the Administrator On-Call rotation
- Serve on University committees as appropriate.
CORE VALUES AND PERSONAL ATTRIBUTES
- Core values – models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.
- Intellectual dynamism – demonstrates mental sharpness, capability and agility.
- Self-knowledge – gains insight from successes and mistakes.
- Personal learning – seeks feedback and counsel to improve managerial behavior.
- Peer relationships – encourages collaboration and cooperation across the organization.
- Teamwork – performs most effectively as a hard-working member of a team.
- Constituency focus – completes work to meet constituencies’ expectations and requirements.
- Community focus – brings a spirit of enthusiasm and energy to the campus and town.
Requirements
DESIRED ATTRIBUTES AND QUALIFICATIONS
Education and Professional Experience:
(A) Bachelor’s degree in appropriate field of study
(B) 1-3 years of experience working with people, in particular college aged students, from all backgrounds and experiences
(C) An equivalent combination of education and experience which sufficiently demonstrates the necessary knowledge, skills, and abilities
Preferred Education and Experience
(A) Master’s degree in a relevant field
(B) Experience in Student Affairs
Necessary Knowledge, Skills, and Abilities
- Ability to assess program needs and develop and coordinate new programming initiatives.
- A demonstrated commitment to diversity in all its forms, including a track record of individual action and institutional programming.
- Excellent written communication skills, and the ability to speak persuasively to a variety of audiences, including students, parents, faculty, and alumni.
- A tolerance for ambiguity and a willingness to manage diverse and frequently changing assignments, particularly the ability to do so with a positive attitude and a sense of humor in a high-task environment.
- Ability to work independently with minimal supervision.
- Ability and commitment to advocating for student success.
- Ability to work evenings and weekends on behalf of the University when needed.
TOOLS AND EQUIPMENT USED
Knowledge of operation and use of various office equipment including, but not limited to: personal computer, including spreadsheet and word processing software, integrated database software, fax machine, copier, telephone, scanner, and printers. Employees in this position must have a valid Ohio driver’s license.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
While performing the duties of this job, the employee is frequently required to use arms, hands and fingers to operate and manipulate equipment generally found in an office setting. The employee may be frequently required to be mobile, communicate, and hear. The employee may occasionally be subject to a variety of outdoor environmental conditions including heat, cold, and precipitation.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include varied degrees of occasional stress while performing job duties.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee frequently works in an office setting, and educational facilities including sports and entertainment venues, all of which may be indoor or outdoor. The noise level in the work environment will range from moderately quiet to occasionally loud.
