What are the responsibilities and job description for the High School Secretary (Project for Alternative Learning) position at Helena Public Schools?
- JobID: 2467
Position Type:
Secretarial/Clerical/High School Secretary - 10 months
Secretarial/Clerical/High School Secretary - 10 months
Date Posted:
8/18/2022
8/18/2022
Location:
Project for Alternative Learning (PAL)
Project for Alternative Learning (PAL)
High School Secretary
Project for Alternative Learing
Project for Alternative Learing
This full-time ten-month per year position provides general secretary support for the Project for Alternative Learning program. Qualifications include: high school diploma or equivalent; one year of secretarial experience and/or training or an equivalent combination of education, training, and experience as determined by the district. Experience with word processing, spreadsheets, newsletter publishing, and PowerSchool or other similar computerized facility management software is desired. Prior successful experience working in a school setting and with the general public is preferred. Entry level salary is $17.98 per hour without in district recognized experience and includes a comprehensive benefit package including coverage during the summer break.
Required application materials include: completed district online application, letter of interest, resume and references. Initial application deadline for this position is August 29, 2022. This position will remain open until filled. Helena School District is an EEO employer.
District online application is available at: https://helenaschools.org/departments/human-resources/join-our-team/
Helena Public Schools
Position Description
Position Description
Position Title: General Secretary - High School
Department: High School
Reports To: Principal
Prepared By: Human Resources Services Date: 6/1/2020
SUMMARY: This position oversees Student Records/Transcripts found in Powerschool and this person schedules.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Daily use of Powerschool- updating student records and transcripts
Responds to routine telephone inquiries regarding general high school policies and procedures.
Stores grades at the end of the quarter/semester
Prepares materials for printing and distribution to students, parents and/or guardians, staff and the school community.
Maintains accurate files and records.
Facilitate student registration and transcripts
May perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) and one-year of secretarial experience or training or an equivalent combination of experience and training as determined by the district.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS and ABILITIES:
Ability to pass a typing test at 55 words per minute. Demonstrated ability to operate a personal and mainframe computer and related software. Ability to develop effective working relationships with students, staff and the school community. Patience in dealing with members of the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is almost continuously required to sit; talk; hear; and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms and continuously will repeat the same hand, arm or finger motion many times as in typing. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the school community, staff and students. The employee frequently will be required to meet multiple demands from several people.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Department: High School
Reports To: Principal
Prepared By: Human Resources Services Date: 6/1/2020
SUMMARY: This position oversees Student Records/Transcripts found in Powerschool and this person schedules.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Daily use of Powerschool- updating student records and transcripts
Responds to routine telephone inquiries regarding general high school policies and procedures.
Stores grades at the end of the quarter/semester
Prepares materials for printing and distribution to students, parents and/or guardians, staff and the school community.
Maintains accurate files and records.
Facilitate student registration and transcripts
May perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) and one-year of secretarial experience or training or an equivalent combination of experience and training as determined by the district.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS and ABILITIES:
Ability to pass a typing test at 55 words per minute. Demonstrated ability to operate a personal and mainframe computer and related software. Ability to develop effective working relationships with students, staff and the school community. Patience in dealing with members of the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is almost continuously required to sit; talk; hear; and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms and continuously will repeat the same hand, arm or finger motion many times as in typing. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the school community, staff and students. The employee frequently will be required to meet multiple demands from several people.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
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