What are the responsibilities and job description for the Office Assistant position at Helix Springs Family Care?
Job Summary
We are seeking a detail-oriented and proactive Office Assistant to support our team in daily administrative tasks. The ideal candidate will possess strong organizational skills and a customer service mindset, ensuring smooth operations within the office environment. This role is essential in maintaining effective communication and providing assistance to both staff and clients. Medical terminology and workings are preferred.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately.
- Handle incoming calls and emails, providing excellent customer support and addressing inquiries.
- Maintain organized filing systems, both electronic and paper-based, to ensure easy access to information.
- Assist with office management tasks, including inventory management of supplies and equipment.
- Provide support for scheduling appointments and managing calendars for team members.
- Perform personal assistant duties as needed.
- Collaborate with team members to enhance office efficiency and improve workflow processes.
Requirements
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent customer service skills, with a friendly demeanor when interacting with clients and colleagues.
- Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Bilingual candidates are encouraged to apply as it will enhance communication with our Spanish speaking clients.
- Previous experience in front desk operations or as a personal assistant is advantageous.
Join our team as an Office Assistant where your contributions will be valued, and you will play a key role in creating an organized and welcoming office environment!
Job Types: Full-time, Part-time
Pay: $12.00 - $20.00 per hour
Expected hours: 20 – 40 per week
Benefits:
- Employee assistance program
- Employee discount
- Flexible schedule
- Professional development assistance
- Referral program
- Tuition reimbursement
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Morning shift
Work Location: In person
Salary : $12 - $20